The Student Fee @ SOU
The student fee process is the process through which the size of the student fee is decided upon and the funds raised are distributed to student run programs. The student incidental fee has been officially recognized and established by the passage of HB 2747 by the Oregon Legislature in 1983, and, while it is subject to the recommendations of the University President and Chancellor, the students involved in the process make the vast majority of decisions involved in it. They have control of what to fund, how much to fund, and even the size of the fee. As such, the student incidental fee is one of the best ways that students effect change and express their priorities on campus. It represents an opportunity to make formative changes that can, and will affect the campus for years to come.
The student incidental fee is allocated by students in a transparent, responsible, and objective process. The process is used to promote and enact shared governance by challenging students to take responsibility for their role at the University.
For more information on the regulations of the student fee, please review the Student Fee Bylaws.
Structure of the Student Fee Committee & Subcommittees
Each Student Fee Committee is made up of senators, at-large students, an executive member, a judidical member, and an administrative advisor.
The Student Fee Committee is a recognized standing committee of the Associated Students of Southern Oregon University. Each senator of SFC also sits on one of the following subcommittees: EAAC, AAC, SUAC, EAC.
The Athletics Advisory Committee is recognized as a subcommittee of the Student Fee Committee, and is charged with conducting budget investigations and recommending yearly budgets for all athletics activities.
The Student Union Advisory Committee is recognized as a subcommittee of the Student Fee Committee, and is charged with conducting budget investigations and recommending yearly budgets for the operation and maintenance of the Student Union, as well as for all activities that reside in the Student Union (i.e. have office space in the Union).
The Educational Activities Advisory Committee is recognized as a subcommittee of the Student Fee Committee, and is charged with conducting budget investigations and recommending yearly budgets for all educational and cultural activities that do not reside in the Student Union and all student government activities.
The Environmental Affairs Committee is a recognized standing committee of the Associated Student of Southern Oregon University tasked with allocating money from the Green Fund.
The Inter-Club Council Allocation Committee is recognized as a subcommittee of the Educational Activities Advisory Committee, and is charged with conducting budget investigations for clubs that do not get direct funding from the Educational Activities Advisory Committee, and allocating money out of the Inter-Club Council’s budget on a term-by-term basis to said clubs
What Does the Student Fee Pay for?
At SOU, the incidental fee pays for a plethora of different things, including but not limited to athletics, certain administrative positions, operating costs and maintenance of the Stevenson union, as well as clubs and services operation out of it, and a variety of smaller clubs managed through the Inter-Club Council. The purpose of the student fee is to provide services and enriching experiences to the students at SOU.
The programs which are funded by the Student Incidental Fee must provide an extracurricular educational experience that develops student leadership, facilitates retention, and encourages community-based learning.
Below is a current list of programs funded
Student Fee Timeline
October 5-21: Accepting Applications for SFC
October 5-November 8: Accepting Applications for Subcommittees
October 21-30: CoC SFC Placements
November 5: SFC Training
November 1-7: First SFC meeting, criteria and form approvals, determine schedule
November 8: Present criteria and timeline to Student Senate
November 9-12: CoC Subcommittee Placements.
November 18: Send Forms to Campus Budget authorities
November 18-19: Subcommittee Training
November 23-27: First Subcommittee Meeting to determine positions and schedule
Week 1: First Subcommittee Meetings to determine weekly meeting schedule
Week 2 (January 15): Forms due from all groups interested in funding
Week 2-4: Subcommittee Budget Hearings/Deliberations
(Subject to timeline approved by Subcommittee)
Week 5: Subcommittee Proposals to SFC
Week 6: Time for appeals or SFC rejections
Week 7: SFC Approval
Week 8: Senate Deliberation, Approval or rejection
Week 9: Final Senate Approval
Week 10: ASSOU President Approval and Submission to University President
Week 11: Appeals and Hearings Board if Neccessary
Week 8: Deadline for Carry Over Requests
Student Fee Logo
The student fee logo image files should be used by clubs, organizations, and programs that are funded by the student fee. Including the student fee logo in promotional materials helps educate students about where fee money goes. More visibility for the fee will encourage more students to get involved in ASSOU's budget allocation process and ensure ongoing support for popular student-fee-funded groups.
Do not crop the logo or change its appearance in any way. ASSOU recommends placing the logo on the bottom right corner of promotional materials. We strongly suggest that you use the half-inch version for quarter sheet flyers, the one-inch version for 8.5x11″ flyers, and the two-inch version for 11x17″ or larger flyers. Designers in the Student Publicity Center may use whichever size they deem appropriate.
For questions about student fee logo usage, please contact the ASSOU Director of Public Relations at firstname.lastname@example.org.