SCOPE AND PURPOSE
To establish policies and implement procedures pertaining to lock and key or other access control for SOU facilities, to assign responsibility for authorizing the issuance of keys, and to implement procedures for the control of keys which have been issued. The institution seeks to achieve maximum security for persons relying on building locking systems for their own safety and for State and other property for which SOU is responsible. Each person to whom a key is issued must accept the key as his/her personal responsibility.
The Lock Shop is funded for repair and maintenance of all lock and door hardware on campus, and is the sole source for duplicating, manufacturing, or cutting of any keys to SOU facilities or equipment. No activity by external locksmiths is permitted on campus.
Individuals are responsible for picking up, signing for, controlling, and returning all keys assigned in their name. Keys intended for use by students must be signed out to, monitored by, and returned by a faculty or staff member.
SOU KEY POLICY
Possession of a SOU key or fob obliges the holder to abide by the terms published in the Southern Oregon University Key Policy.
SOU Key & Electronic Access Request
Key Requests will NOT be accepted unless you follow the directions below.
Requestor: Open and fill out this form (Word Document)
Save and email it to your Department Head. Please include your name in the subject line of the email.
Department Head: Forward the completed form along with your statement of approval to the Building Manager.
Building Manager: Forward the completed form along with your statement of approval to email@example.com.
Allow 48 hours or at least two work days to process the request. The requester will be notified by email when the key(s) and/or FOB is ready.
Higher Education Center Key & Electronic Access Request
Higher Education Center Key/Electronic Access Request (Word Document)
If you need keys for the HEC Building in Medford please go through the following steps for using the form:
- Fill out the required info
- Email the filled out form to the SOU Lock Shop firstname.lastname@example.org
- Lock Shop will be the primary office for all approved requests.
- The form will be forwarded on to RCC staff
- Keys can be picked up at the RCC "H" building directly across the street from the HEC building -117 S. Central- main maintenance office. Please call 218-2931 between 7am - 3pm to make sure keys are ready - allow at least 7 days for processing.
All HEC classrooms will remain unlocked 24/7 so no keys will be needed, your credential (fob) will give you access to each floor via the prox reader in the elevator.
- All HEC key related questions should be directed to Grant Lagorio 541-245- 7633 or you can call us @ 541 552-6882.
As stated in the key policy, key holders must promptly report lost keys to their department head, building manager, Security Department, and the Facilities Services Department lock shop. You can do this by filling out the Lost Key Form and following the instructions at the top of the form.
If you require a replacement key you will also need to fill out a key request and submit it with your Lost Key Form