SOU Motor Pool vans are located at Facilities Management & Planning
Please pick up your reserved keys at 351 Walker Ave
The SOU Motor Pool has available, at competitive rates, six 11-passenger vans and one 7-passenger van for university related travel.
- Van Types
- Rates
- Reservation Policy
- Cancellation Policy
- Other Van Rental Options
- SOU Van Calendar
- SOU Van Request Form
11 Passenger Vans
These large vans can hold 11 passengers and gear. The cargo area in the rear is deep and can accommodate a moderate amount of gear if all seats are filled. To accommodate more gear and less passengers, the Motor Pool can remove some bench seats for a $25 charge. Please reference this in the notes on the request form. These vans do require both driver's clearance and van certification training for any individual driving.
7 Passenger Van
The 7-passenger van has many different seating configurations. With a capacity of 7 passengers, there is little room for gear. If you plan to bring gear it is best to limit passengers to 5 or 6. This economical model includes a rear view camera and is a better option for shorter trips. This vehicle requires both driver's clearance and van certification training for any individual driving.
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Rates
Van charges include a daily flat rate and a per mile rate. The per mile rate covers the cost of gasoline used on the trip. Vans are rented with a full tank of gasoline and a fuel purchasing card is included with each vehicle for fillups during the trip.
| 11 Passenger Van Rental | $55/Day + $.85/Mile |
| 7 Passenger Small Van Rental | $40/Day + $.65/Mile |
Additional Rates:
| Cancellation (see Cancellation Policy) | 1 day's rate for type of vehicle reserved |
| Extra Cleaning | $50 Effective 12.1.22 |
| Removal of Van Seats | $25 |
| No Documents Returned (Trip Ticket and/or Gas Receipts) | $50 Effective 12.1.22 |
| Incomplete Trip Ticket | $30 Effective 12.1.22 |
| No Keys Returned | $100 Effective 12.1.22 |
Avoiding Special Fees 
- Complete your trip ticket and return it to the key drop box when you drop off the van
- Put the van key in the key dropbox once you've returned the van to Facilities
- Save and return all receipts for gasoline purchased using the provided purchasing card. Put them in the key dropbox also.
- Do not leave trash in the vans. We know the vans will have a reasonable amount of soiling from use, we just ask that you don't abuse them!
Reservation Policy
Due to the limited number of vans available in the SOU Motor Pool, please make your reservation as far in advance as possible (up to 1 year in advance). SOU does not guarantee availability of vans in the Motor Pool. To request an SOU van please visit the Van Request form. For other options, please visit Other Van Rental Options.
Remember, all driver's listed must be driver's cleared and have taken and passed the van training prior to the requested trip.
Cancellation Policy
To avoid a cancellation fee equivalent to a single daily rate for the vehicle type reserved (please see Rates), please cancel your trip with FMP Customer Service staff (ppinput@sou.edu) at least 24 hours prior to van pick-up day listed on the trip.
Other Van Rental Options
In the event there are no SOU Vans available, there are other options available. Rental vehicles from Enterprise Rent-a-Car and Butler Ford are approved as meeting minimum insurance requirements in the event SOU Motor Pool vans are not available. You may use other sources but is advisable to use a major rental company to ensure adequate insurance coverage. Please contact them directly to get a list of availabilities and rates.
**Please Note**- SOU staff, faculty, volunteers, and students are not allowed to rent larger than 12 passenger vans. Vendors require drivers to be 21 years of age to drive 12 passenger vans.
SOU Van Calendar
**Please Note** This calendar is for informational purposes only. Reservations are not guaranteed until email confirmation is received. Please do not use information listed here to contact other departments about reservations. If you have any questions, please contact FMP
SOU Van Request
To view the SOU Van Request Form, log into your SOU Gmail account.
If you have any questions regarding van rentals contact FMP at 541-552-6231.
