Before a proposal is sent to the funding agency, it must be approved through the Grants Administration Office. Since proposals are submitted on behalf of Southern Oregon University, they must be approved by various administrators. The following forms document this approval.

Proposal Clearance
The Proposal Clearance is the primary means for gaining institutional approval for a grant or contract. It is a two-page document containing proposal details such as Principal Investigator (PI) or Project Director (PD), sponsor information, amount requested, and cost share or match information. It must be signed by the Principal Investigator, Program Chair, and Dividion Director. Once these three signatures have been obtained, the clearance can be sent to Grants Administration for final approval and signatures.
Click here to download the Proposal Clearance form.

Note: In some cases, it is necessary for a PI to be able to charge expenses to an account before award documentation has officially been received. For this purpose, we provide the Organization Prior Approval Request form. It must be signed by the PI, Department Chair, and Grants Administration.

Each proposal must include a budget. A full, detailed budget can be developed or the PI can work with Grants Administration to create an estimated budget. A budget template created in Excel is provided as a guide.
Click here to download the budget template


Please contact The Grants Administration as early in the process as possible. This is to ensure that SOU has completed the necessary registration procedures and that the PI or Project Director is authorized to submit proposals. You may e–mail Joanne Preston at or call 541-552-6161.