We want to ensure that you have all of the inforamtion when it comes to moving in and out of the residence halls. As you review the information below, please reach out if you have additional questions.

 

Fall Term Move-In Day

Move-In Day is Thursday, September 21st beginning at 9am. You will receive an email, to your SOU email account, about the time that you will be able to check-in to your room. If you need to schedule a different time, please email the Univeristy Housing Office.

When planning for your Move-In, please check the University Housing Polices for items you can and cannot bring to campus. 

Fall Term Closing

As you prepare for your Winter Break, please review these guidelines before leaving: 
  • Close and lock your windows
  • Close your curtains
  • Turn off all lights
  • Lock your door
  • Unplug everything (except for fish tanks and refrigerators)
  • Take your fish home
  • Please clean out fridge and set to lowest setting (if applicable)
  • Remove all trash and recycling from room
  • Turn heater to lowest setting (if room is equipped)
  • Remove all personal items from the bathroom area for maintenance inspection

Health & Safety Checks

University Housing will be conducting Health & Safety Checks after you leave for your break. While we are not looking for policy violations, if we do find one in sight, we will remove the unapproved item, and document the violation. You will then meet with you Area Coordinator to resolve the incident. 


Extended Stays

Students needing to stay past Friday, December 8th at 4pm, need to register with the University Housing by completing the following form: Extended Stay Request Form. Students will have until Monday, November 27th, by 5pm to register to stay past the closing deadline without a late stay charge. Students registering to stay past the Monday, November 27th deadeline will be charged a $60 late stay. 

Winter Break Housing

Students wishing to stay over Winter Break, can sign up with the Univeristy Housing, by completing the following form: Winter Break Stay Request Form. Residents will stay in Cox Hall for Winter Break.

Cost: $175 per week or $500 for the entire break (weeks are defined for billing purposes as Sunday through Saturday)

Students wishing to eat at The Hawk during Winter Break, will pay door prices. Meal Plans will not be acitive over Winter Break, however Raider Cash that was not used during the Fall Term will be able to be used. 

Students wishing to arrive early from Winter Break for Winter Term, can register to arrive back to campus on Saturday, January 6th, with a $60 early arrival charge. This will include meals at The Hawk. 

Room Changes

Once you've picked up your keys for your new room, you will have 2 (two) calendar days to complete your room move. You must return your keys beweeen 8pm & 10pm. At that time, you will complete a walkthrough of your room with a Resident Assistant. 

You are responsible for fully cleaning your room and/ or bed space. Vacuums and hand trucks are available for check-out at the Univeristy Housing Office.

Have a microfridge in your current room? You are responsible for moving it to your new room. 

Mid-Year Move-In

If you are moving in for the Winter Term or Spring Term, please go directly to the University Housing Office, located in Greensprings Hall to pick-up your keys and move-in to your room. You will receive an email, to your SOU email account, with more details on where you are living about a week prior to your check in date. 

For Winter Term, the residence halls open at 8am on Sunday, January 7th.

For Spring Term, the residence halls open at 8am on Sunday, April 1st. 

Mid-Year Check-Out

If you are checking out of your residence hall during the academic year, during Winter Break, or Spring Break, please follow these guidelines: 

  • Remove ALL personal belongings
  • Double check all dresser drawers, desk drawers, and closets
  • All furniture surfaces must be wiped down
  • Floors are clean (mopped/ vacuumed)
  • Clean around, under and behind all moveable furniture
  • Remove all trash and recycling from room and common areas
  • Close and lock your windows & close blinds
  • Remove all things from bathroom area and help clean bathroom (if applicable)
  • Remove all things from kitchenette and living area and help clean spaces (if applicable)
  • Donateable items brought to lobbies (if available)
  • AC fan speed turned down (if applicable)
  • Turn in keys to the University Housing Office
  • Contact collegefridge.com to schedule your microfridge unit to be removed

 Checking out before your contract ends, does not mean that you get a refund.

End of Year Check-Out

Your Resident Assistant will schedule closing meetings to review expectations for moving out of the residence halls. Students are expected to be moved out of their room 24 hours after their last final, or by 4pm on Friday, June 15th, which ever comes first.

Below are guidelines for how you should leave your room.

  • Remove ALL personal belongings
  • Double check all dresser drawers, desk drawers, and closets
  • All furniture surfaces must be wiped down
  • Floors are clean (mopped/ vacuumed)
  • Clean around, under and behind all moveable furniture
  • Remove all trash and recycling from room and common areas
  • Close and lock your windows & close blinds
  • Remove all things from bathroom area and help clean bathroom (if applicable)
  • Remove all things from kitchenette and living area and help clean spaces (if applicable)
  • Donateable items brought to lobbies (if available)
  • AC fan speed turned down (if applicable)
  • Turn in keys to the University Housing Office
  • Contact www.collegefridge.com to schedule your microfridge unit to be removed

 

Common Fees for check-out:

  • Improper Check-Out Fee: $150
    • Complete express checkout form
    • Checkout 24 hours from your last final
    • Checkout by 4pm on June 15th
    • Show-up to an individual checkout appointment with your RA
  • Improper Cleaning Fee: Minimum $150
  • Missing Furniture: $150 - $500
  • Missing Wastebasket/ Recycling Bins: $20
  • Mirrored Closet Door Replacement: $450
  • Carpet Replacement/ Cleaning: Laobr & Materials
  • Painting: Minimum $100 & Labor
All damages, repairs, cleanings, and/or fees linked to shared common spaces will be charged among all occupants of the suite or apartment.

 

University Housing
1250 Siskiyou Blvd | Ashland, OR 97520
(p) 541.552.6371 | (f) 541.552.8233 | (e) housing@sou.edu