After engaging with local, regional, state, and national partners, SOU's Resumption of Activities Plan demonstrates a complex endeavor highlighted by collaboration, dedication, and commitment to the safety and health of our Raider family. The plan includes a number of protocols to both prevent and limit the spread of the virus while moving ahead to largely in-person instruction, research, and services beginning fall 2021.
Human Resource offers information and resources to meet the unique needs and challenges created by the pandemic, as well as the long-awaited return back to an on-campus experience.
SOU Vaccination Policy
Please take steps now to comply with the SOU COVID-19 Vaccination Policy and pave the way for a robust in-person experience.
Beginning with the fall 2021 term and thereafter, SOU requires employees, students, volunteers, and affiliates who participate in on-campus activities must complete this COVID-19 Vaccination Attestation form to certify one of the following before September 7, 2021- two weeks before the start of fall term:
- Attest that the individual has been fully vaccinated by an FDA or WHO approved COVID-19 vaccine or are in the process of receiving the full vaccine and/or fulfilling the waiting period;
- File an exemption to the vaccine based on a medical or non-medical reason [Note: additional documentation is required to substantiate medical and religious exemptions]; or
- Defer the vaccination requirement until the FDA has granted full authorization to the existing vaccines, which are currently being distributed under the agency's emergency use authorization. [Update: The Pfizer COVID-19 vaccine received full FDA approval on Monday, August 23, 2021 for people 16 and older. In accordance with the SOU COVID-19 Vaccine Policy, those who defer are required to either attest to receiving the vaccine or file an exemption within 30 calendar days of the approval.]
Proof of Vaccine and Exemption Request
Actual proof of vaccine through the attestation certification process is strongly encouraged if not already provided to HR/SHWC. Proof of vaccination is required if the vaccine was received outside of the state of Oregon. Employees, students, volunteers, and affiliates attesting to receiving the vaccine who do not submit proof of vaccine will be subject to random audits of the Oregon Health Authority database.
Please upload a picture of your COVID-19 Vaccination Card, or the completed OHA medical/religous form to the SOU Human Resources Secure Inbox, copy and paste https://sou.app.box.com/f/29f64b2dc4314f2193b32d15604643a4 into your browser, or hand-deliver it to Human Resources at Churchill Hall, Room 159 (1250 Siskiyou Boulevard, Ashland, Oregon 97520).
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COVID-19 Vaccination and Testing Information
Our SOU Student Health and Wellness Center provides vaccines to SOU students, employees, emeritus, and the Board of Trustees. Call 541-552-6678 to schedule an appointment at the next clinic, or visit SOU SHWC for detailed information (e.g. directions, parking, clinics, etc.).
Here is a list of where to get vaccinated in Jackson County.
The Get Vaccinated Oregon Tool informs where one can get vaccinated and allows for text and/or email notifications.
The Community COVID-19 Vaccination Clinic provides information and vaccinations. Call 541-789-2813 and press option #2, or visit asante.org/mychart to schedule an appointment.
All other information regarding where to get a vaccine can be found on the Jackson County website https://jacksoncountyor.org/hhs/COVID-19/COVID-19-News/covid-19-vaccine, or by calling 211.
Jackson County Public Health lists the following locations as ideal for getting tested:
- Asante COVID-19 Specimen Collection Center: 1321 Center Drive, Medford; 541-789-2233 (Referral from provider/appointment required)
- Providence Stewart Meadows Urgent Care: 70 Bower Drive Suite 110, Medford; 541-732-3962 (Referral from provider/appointment required)
- 210 E Barnett Rd., Medford
- 2280 W. Main St., Medford
- 433 N Front St., Central Point
- Valley Immediate Care:
- 1700 E. Barnett, Medford
- 1600 Delta Waters Suite 107, Medford
- 1401 Siskiyou Blvd. Suite 1, Ashland
- Rite Aid: 636 N. Main St., Phoenix
- La Clinic Acute Care Clinic: 616 Market St., Medford
SOU Face Coverings Policy
In accordance with university policy, and to promote the safety and wellbeing of the campus community, Southern Oregon University requires all staff, faculty, students, and visitors to use face coverings when physically present in enclosed public or common areas. Face coverings should be worn in combination with other protective measures, such as physical distancing, hygiene etiquette, and proper handwashing. Although employees and students are encouraged to provide their own face coverings, the university has a limited supply of face coverings available for those who are unable to make or buy their own. Face coverings may be obtained, without charge, at the following locations:
- Human Resources (Churchill Hall, Room 159)
- Student Health and Wellness Center (560 Indiana Street)
- Information Technology (Computing Services, Help Desk)
- Facilities, Management and Planning (351 Walker Street)
Employees and Student Employees who are on-campus and unable to wear a face-covering should contact Human Resources (Churchill Hall-Room 159; 541-552-8553; email@example.com) and complete the SOU HR Accommodation Request Form. Students should contact Disability Resources (541-552-5213, option 2; firstname.lastname@example.org).
Face Coverings FAQ:
- When are face coverings required?
Whenever in buildings or spaces on campus where you cannot maintain at least six feet of distance from others who are not in your household.
- Are masks and other face coverings effective in preventing the spread of COVID-19?
This pandemic presents challenges that must be addressed collectively. Face masks provide protection primarily for those near the person wearing a mask, so you can consider this an example of shared responsibility: “I’m wearing my mask to protect you; please return the favor by wearing your mask to protect me.”
- Can I make or wear my own mask or face covering?
Yes. SOU employees and students are required to wear personal face masks or coverings, whether commercially produced or homemade. Cloth or disposable masks are acceptable, as are buffs, bandanas, scarves, towels, and other materials that cover the nose and mouth. The U.S. Centers for Disease Control and Prevention offers tips on how to make and wear your own face masks.
- What if I don’t have my own face covering – are there any available on campus?
Yes. Although employees and students are encouraged to provide their own reusable face coverings, the university has a limited supply of cloth masks available for those who are unable to make or buy their own. Masks can be obtained, without charge, at the Human Resources office in Churchill Hall, Information Technology (Help Desk), FMP, or at the Student Health and Wellness Center.
- What kind of disposable mask should I wear, and how long can I wear it?
A new disposable (paper) face mask should be worn each day and used ones should be thrown away. Please do not use N95 or surgical masks, which should be reserved for health care workers.
- Do I need to wear a face covering if I’m working or studying alone?
No. Coverings need to be worn only when in the presence of others, but you should always have one available so you can wear it if others come into the space where you are working or studying.
- Are face coverings required outdoors?
Yes. They should be worn in outdoor spaces on campus whenever others are nearby.
- Are there exceptions to the face covering requirement?
Yes. Masks and other face coverings should not be worn by children under 2 or those with medical conditions such as trouble breathing or inability to remove a face covering without assistance.
- Will face coverings be required in residence halls?
Students who are in their residence hall rooms by themselves or with their roommates are not required to wear face coverings. However, coverings should be worn in all common spaces of residence halls, such as hallways, stairways, elevators, and meeting or recreational rooms.
Return to Campus Training and Resources
- SOU COVID-19 Return to Campus SafetyTraining (Mandatory)
- SOU COVID-19 Staff/Faculty Positive Case Flow Chart
- SOU COVID-19 Student/Student Employee Positive Case Flow Chart
- Oregon OSHA COVID-19 Interim Guidance Regarding the Status of the Temporary Rule Addressing COVID-19 Workplace Risks
- COVID-19 Resources for Oregon Higher Education Partners
COVID-19 Accommodation Request (must be received by August 15, 2021)
Southern Oregon University is committed to providing reasonable workplace accommodations to employees with disabilities. This form is specifically for employees who have a physical or mental health condition or are caring for an individual with such condition(s) and are concerned about returning to work on-campus during the COVID-19 pandemic.
Any employee seeking reasonable accommodation is instructed to complete this digital SOU COVID-19 Accommodation Request Form by August 15, 2021 and provide the COVID-19 Certification of Healthcare Practitioner Form to their healthcare provider for immediate completion. The completed form should be forwarded to Human Resources by fax (541-552-8508), email (email@example.com), or mailed to: Southern Oregon University | Human Resource Services | Churchill Hall, Room 159 | 1250 Siskiyou Boulevard | Ashland OR, 97520
Any medical information obtained by Human Resources will be maintained confidentially. Upon receipt, Human Resources will initiate the interactive process together with the supervisor and employee. This includes reviewing the requested accommodation, the employee's position, and operational requirements. Depending on the situation, the university may consider and propose suitable alternative accommodations.
Questions about this form or the process should be directed to 541-552-8119 or firstname.lastname@example.org.
COVID-19 Temporary Telecommuting Agreement
The safety and well-being of our employees, students and community members remain the top priority as we evaluate the impacts of the pandemic. The university will continue to assess the ability for remote work when academic and business continuity can be maintained in a hybrid/modified learning experience. Employees must work together with their supervisor/chair/director to review and determine how to be effective and safe in fulfilling their responsibilities. Where remote work can be performed successfully and is approved by the supervisor/chair/director, the COVID-19 Temporary Telecommuting Agreement is required. Additional resources around SOU's telecommuting process can be found here.
COVID-19 Employee Leave Options
SOU recognizes the impact that COVID-19 may have on an employee's ability to work for various reasons including:
- Employee is subject to a government quarantine or isolation due to COVID-19
- Employee has been advised by a healthcare provider to self-quarantine due to COVID-19
- Employee is experiencing the symptoms of COVID-19 and is seeking a diagnosis
- Employee is caring for an individual subject to or advised to quarantine or isolate
- Employee is caring for a child whose school or childcare is closed due to COVID-19
- Employee is experiencing substantially similar condition as those specified by the Secretary of Health and Human Services in consultation with the Secretaries of Labor and Treasury.
Employees who fall ill or need to care for a sick child, spouse or parent may qualify for protected leave under the following laws and additional information about these federal and state leaves can be found here:
SOU Shared Hardship Leave Program (COVID-19)
SOU partnered together with APSOU and SEIU to create the SOU Shared Hardship Leave Program to recognize that as the COVID-19 health crisis continues, employees may experience hardships that could affect their ability to remain in paid status. Additional information about this program can be found here.