After engaging with local, regional, state, and national partners, SOU's Resumption of Activities Plan demonstrates a complex endeavor highlighted by collaboration, dedication, and commitment to the safety and health of our Raider family. The plan includes a number of protocols to both prevent and limit the spread of the virus while moving ahead to mostly in-person instruction, research, and services beginning fall 2021.
Human Resource offers information and resources to meet the unique needs and challenges created by the pandemic, as well as the long-awaited return back to an on-campus experience.
Interim Guidelines to the SOU Vaccination Requirement Policy
On July 15, President Schott announced the following:
I am looking forward to welcoming all of you back for an in-person fall term. Thank you for making the remote experience possible and for maintaining the mission and success of SOU this past year.
Please take steps now to fulfill the requirements and pave the way for a robust in-person experience.
Our COVID-19 vaccination policy is currently being reviewed by the university’s Policy Committee; in the meantime, it is now in effect as interim guidance. It requires SOU employees, volunteers and others affiliated with the university to use this form to take one of three steps:
Attest that they are fully vaccinated.
File for an exemption to the vaccination, based on a medical or non-medical reason.
Defer the vaccination requirement until the FDA has granted full authorization to the existing vaccines, which are currently being distributed under the agency’s emergency use authorization.
Everyone is expected to comply with the policy by completing the attestation form by Sept. 7 – two weeks before the start of fall term. Please plan accordingly by doing your research and making arrangements to receive a vaccination if that is your choice.
Oregon has recently eased the rules on wearing face coverings in public places and SOU has followed the state’s lead. Unvaccinated individuals and those who are feeling unwell are strongly encouraged to continue wearing face coverings whenever in close proximity to others while on campus. We recognize and fully support the many who will choose to continue wearing face coverings, even if vaccinated, to further protect themselves and others. We ask all those in the SOU community to respect individual choice.
Members of our campus community should be mindful of their health when in-person operations resume and should stay home when sick.
After a year of mostly remote operations, we know that some positions can be performed effectively in a hybrid fashion. The determination of whether someone should work from home or on campus is based on the requirements of each position, operational needs and service expectations. This review will be done together with individual employees and their supervisors and in consultation with the respective vice president and/or Human Resources.
Please plan ahead and be prepared to comply with SOU’s vaccination policy requirements by Sept. 7 – or before that date if you are involved in activities that will bring you back before fall for face-to-face interactions.
I strongly encourage each of you to get vaccinated for COVID-19, if you haven’t already. The scientific community agrees that vaccination is the surest way to protect ourselves, prevent a resurgence of the virus and avoid unknowingly spreading it to colleagues, students, friends and loved ones.
President, Southern Oregon University
Proof of Vaccination
Proof of vaccine through the attestation certification process is strongly encouraged if not already provided to HR/SHWC. Proof of vaccination is required if the vaccine was received outside of the state of Oregon. Employees, students, volunteers, and affiliates attesting to receiving the vaccine who do not submit proof of vaccine will be subject to random audits of the Oregon Health Authority database.
Please upload a picture of your COVID-19 Vaccination Card to the SOU Human Resources Secure Inbox, copy and paste https://sou.app.box.com/f/29f64b2dc4314f2193b32d15604643a4 into your browser, or hand-deliver it to Human Resources at Churchill Hall, Room 159 (1250 Siskiyou Boulevard, Ashland, Oregon 97520).
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COVID-19 Vaccination Information
Our SOU Student Health and Wellness Center provides vaccines to SOU students, employees, emeritus, and the Board of Trustees. Call 541-552-6678 to schedule an appointment at the next clinic, or visit SOU SHWC for detailed information (e.g. directions, parking, clinics, etc.).
Here is a list of where to get vaccinated in Jackson County.
The Get Vaccinated Oregon Tool informs where one can get vaccinated and allows for text and/or email notifications.
The Community COVID-19 Vaccination Clinic provides information and vaccinations. Call 541-789-2813 and press option #2, or visit asante.org/mychart to schedule an appointment.
All other information regarding where to get a vaccine can be found on the Jackson County website https://jacksoncountyor.org/hhs/COVID-19/COVID-19-News/covid-19-vaccine, or by calling 211.
SOU Return to Campus Training
- SOU COVID-19 Return to Campus SafetyTraining (Mandatory)
- SOU COVID-19 Staff/Faculty Positive Case Flow Chart
- SOU COVID-19 Student/Student Employee Positive Case Flow Chart
- Oregon OSHA COVID-19 Temporary Standard for all Workplaces
- Oregon Health Authority Sector Risk Level Guidance Chart (note: all activities are subject to more detailed sector-specific guidance (see link below for Higher Education))
- COVID-19 Resources for Oregon Higher Education Partners
COVID-19 Accommodation Request
Southern Oregon University is committed to providing reasonable workplace accommodations to employees with disabilities. This form is specifically for employees who have a physical or mental health condition or are caring for an individual with such condition(s) and are concerned about returning to work on-campus during the COVID-19 pandemic.
Any employee seeking reasonable accommodation is instructed to complete this digital SOU COVID-19 Accommodation Request Form by August 15, 2021 and provide the COVID-19 Certification of Healthcare Practitioner Form to their healthcare provider for immediate completion. The completed form should be forwarded to Human Resources by fax (541-552-8508), email (email@example.com), or mailed to: Southern Oregon University | Human Resource Services | Churchill Hall, Room 159 | 1250 Siskiyou Boulevard | Ashland OR, 97520
Any medical information obtained by Human Resources will be maintained confidentially. Upon receipt, Human Resources will initiate the interactive process together with the supervisor and employee. This includes reviewing the requested accommodation, the employee's position, and operational requirements. Depending on the situation, the university may consider and propose suitable alternative accommodations.
Questions about this form or the process should be directed to 541-552-8119 or firstname.lastname@example.org.
COVID-19 Temporary Telecommuting Agreement
The safety and well-being of our employees, students and community members remain the top priority as we evaluate the impacts of the pandemic. The university will continue to assess the ability for remote work when academic and business continuity can be maintained in a hybrid/modified learning experience. Employees must work together with their supervisor/chair/director to review and determine how to be effective and safe in fulfilling their responsibilities. Where remote work can be performed successfully and is approved by the supervisor/chair/director, the COVID-19 Temporary Telecommuting Agreement is required. Additional resources around SOU's telecommuting process can be found here.
COVID-19 Employee Leave Options
SOU recognizes the impact that COVID-19 may have on an employee's ability to work for various reasons including:
- Employee is subject to a government quarantine or isolation due to COVID-19
- Employee has been advised by a healthcare provider to self-quarantine due to COVID-19
- Employee is experiencing the symptoms of COVID-19 and is seeking a diagnosis
- Employee is caring for an individual subject to or advised to quarantine or isolate
- Employee is caring for a child whose school or childcare is closed due to COVID-19
- Employee is experiencing substantially similar condition as those specified by the Secretary of Health and Human Services in consultation with the Secretaries of Labor and Treasury.
Employees who fall ill or need to care for a sick child, spouse or parent may qualify for protected leave under the following laws and additional information about these federal and state leaves can be found here:
SOU Shared Hardship Leave Program (COVID-19)
SOU partnered together with APSOU and SEIU to create the SOU Shared Hardship Leave Program to recognize that as the COVID-19 health crisis continues, employees may experience hardships that could affect their ability to remain in paid status. Additional information about this program can be found here.