SOUTHERN OREGON UNIVERSITY PARKING RULES & PROCEDURES
(1) For the purpose of these procedures, the word "parking" means any vehicle which is stopped and/or waiting, regardless of the period of time the vehicle is stopped or whether a driver is present, except for a vehicle immobilized by traffic control, congestion, or accident.(2) The word "vehicle" means any type of motor-powered conveyance including, but not limited to, automobiles, trucks, trailers, motorhomes, motorcycles, mopeds, scooters, bicycles, skateboards, hoverboards, personal assistive mobility devices and all methods of transportation on wheels.
(1) All persons operating vehicles on campus are responsible for knowing and adhering to the procedures herein. All parking and vehicle operating procedures are enforced 24 hours per day year round, including summer term and holidays, unless posted otherwise. All vehicles driven or parked on SOU property shall be legally licensed and operated by a legally licensed driver. The license must be displayed upon request of Campus Public Safety Officers.
(2) The responsibility for locating a legal parking space rests with the operator of the vehicle. Lack of parking space or an overabundance of parking space is not a valid excuse for violating any University parking rules or procedures.
(3) Persons whose vehicles have broken down on the campus must immediately notify Parking Services. Mechanical repairs to vehicles on the campus are prohibited. Abandoned or junked vehicles remaining on the campus more than 24 hours will be removed at the owner’s expense. Unlicensed vehicles parked on the campus will be considered abandoned and subject to removal at the owner’s expense. Unlicensed vehicles include those with expired vehicle registration. Campus parking includes the parking lots located at Family Housing.
(4) Southern Oregon University assumes no liability for personal injuries or for the care and/or protection of any vehicle or its contents while the vehicle is operated or parked on campus.
(5) Vehicles involved in driving safety violations may have their vehicle permits to park on campus revoked by the Campus Public Safety and Parking Director. Revocations may be appealed through the Traffic Planning and Parking Committee (TPPC).
(6) Dangerous driving includes but is not limited to wrong way driving, high speed, spinning tires or operating a vehicle not under control.
(7) Persons using physical or verbal abuse in violation of university conduct rules directed at Parking officials, Campus Public Safety personnel, and/or any University Parking staff may have their vehicle permits to park on campus revoked by the Campus Public Safety and Parking Director. Revocations may be appealed through the Transportation Planning and Parking Committee (TPPC) process.
Driving and Parking Procedures on Campus
(1) Anyone operating a vehicle on campus will observe posted speed limits, barricades, bicycle lanes, crosswalks, and stop signs and will drive in a safe and prudent manner. The speed limit on campus is 15 MPH. Driving or parking vehicles, bicycles, motorcycles, mopeds, scooters, or motorized bicycles on sidewalks, lawns, and other areas not designated for driving, parking, or public thoroughfare is prohibited.
(2) Parking procedures may change from time to time. In the event of conflict between traffic signs or markings and printed procedures, the signs or markings will prevail.
(3) Vehicles shall be parked within indicated parking zones and stalls only.
(4) Non-SOU service or delivery vehicles must be parked in parking spaces and will be cited for parking in a no parking zone if parked on the grass, sidewalk, yellow zone, etc. Exceptions to this rule may only be considered if it is requested and approved through Parking Services before parking in a no parking zone.
(5) Disabled parking is in accordance with ORS 811.602, 811.605, 811.606, 811.607, and 811.615. Only vehicles displaying a valid disabled placard or license plate issued and registered at the Motor Vehicles Division will be allowed to park in spaces posted for use by disabled persons. These vehicles must also display an SOU virtual permit or meter permit unless otherwise posted.
Temporary placards are issued by the Motor Vehicle Division for persons with qualifying temporary disabilities (as provided by ORS 811.606 and 811.640). The requirements for parking on campus apply for all disabled parking listed above.
Vehicles with a valid disabled placard or license plate and SOU virtual permit may park in any parking zone or space without incurring citations, except timed spaces or reserved spaces.
(6) Parking on campus is first come, first serve. Vehicles with valid virtual permits are not guaranteed a parking space on the campus.
(7) Vehicles with virtual permits are not exempt from timed parking restrictions. Timed parking zones are limited and are intended for visitors with SOU business and/or seeking to enroll at Southern Oregon University. Vehicles with valid virtual permits may park in parking spaces posted with a time limit, but only for the allotted time posted.
(8) Mopeds, scooters, & motorcycles are treated as any other “vehicle” and must purchase an annual or term virtual permit.
(9) Vehicles parked inside University buildings will be towed at the owner’s expense.
(10) Government Vehicles not assigned a permanent parking space may only be parked for a period of 24 hours in Faculty/Staff or Student parking zones unless prior permission has been obtained from Parking Services. Vehicles may be liable for enforcement action for non-compliance. Government vehicles are not exempt from parking in timed spaces for periods longer than the amount of time posted on the signs.
Buses may park where directed by Parking Services.
Parking Management Software System and Registration of Motor Vehicles
In the summer of 2017, the SOU Parking Department implemented a new parking software system called NuPark, which utilizes the latest License Plate Recognition (LPR) Technology. The SOU Parking Department vehicles have LPR cameras on them that scan license plates while driving through the parking lots. With this new system, permits have all become “virtual” instead of the former “physical” (decals and hang tags) permits used previously on campus. A virtual permit is registered to a vehicle’s license plate, and is not a physical permit placed on or inside the vehicle. An SOU virtual permit must be purchased online through the parking services website portal in order to be recognized as valid by the SOU Parking Department. Virtual permits are serialized for use on specific vehicle(s) with a license plate designated by the purchaser at the time of purchase.
Physical permits are no longer valid, starting October 1st 2017. If you were issued an open ended physical permit in the past through parking services (VIP, emeritus, vendor, media, contractor), you are required to re-register your vehicle through parking services to get a virtual permit for continued parking on campus. Virtual Permit types are explained in detail below.
Permit Types and Eligibility, Fee Schedules, and Parking Lot Zone Permissions
All vehicles parked on the University campus are required to register their vehicle license plate through parking services in order to obtain a virtual SOU permit where the posted lot entrance signs require a virtual permit. Because some campus lots allow multiple permit types to park within them, there are colored circles (dots) painted in the parking spaces that indicate which virtual permitted vehicles are allowed to park there.
Faculty/Staff parking zones have yellow colored dots painted in the parking spaces where a faculty/staff virtual permit may park.
Student Commuter parking zones have green colored dots painted in the parking spaces where a commuter student virtual permit may park.
Student Resident parking zones have red colored dots painted in the parking spaces where a student resident virtual permit may park.
Metered parking zones have white colored dots painted in the parking spaces where a meter receipt or virtual meter permit may park.
Some parking spaces have combined colored dots, indicated the virtual permit types that may park there. For example: If a parking spaces has a green and white dot, it means vehicles with either a student commuter virtual permit or a virtual meter permit may park there.
Failure to register your vehicle may result in the issuance of a parking citation.
Parking Permit Types
*For prices, see fee schedule below*
(a) Faculty/Staff virtual permit (Annual or term);
(b) Student Commuter virtual permit (Annual or term);
(c) Student Resident virtual permit (Annual or term);
(d) Faculty/Staff and Student Commuter Carpool virtual permit (Annual only)
(e) Guest Virtual Permit (Daily, Annual or term);
(f) Guest Permit Meter Receipt (Hourly, daily, 3-day, weekly);
(g) Volunteer Permit Meter Receipt (Daily)
(h) Department Guest Permit Meter Receipt (Daily)
(i) VIP virtual permit (Annual)
(j) Emeritus virtual permit (Annual)
(k) Vendor/Contractor Permit- virtual or meter receipt (Daily, Annual or term)
*Annual Virtual Permits are valid from fall term through the end of summer term*
Parking Permit Eligibility:
(1) Faculty/Staff virtual permits will be sold to classified employees, graduate assistants, temporary employees who are half-time or more, and faculty. Vehicles with a Faculty/Staff virtual permit are authorized to park in designated Faculty/Staff (yellow dot) parking zones or Student (red or green dot) parking zones. A maximum of three vehicle license plates may be registered to one faculty/staff virtual permit. Only one registered vehicle is permitted to park on campus at a time. If more than one vehicle registered to the same virtual permit are on campus at the same time, each vehicle may be cited for “Fraudulent use of a permit”.
(2) Student Commuter virtual parking permits will be sold to students who live off campus and wish to bring vehicles on campus. Vehicles a Student Commuter virtual parking permit are authorized to park in designated Student Commuter (green dot) parking zones. A maximum of two vehicle license plates may be registered to one student commuter virtual permit. Only one registered vehicle is permitted to park on campus at a time. If more than one vehicle registered to the same virtual permit are on campus at the same time, each vehicle may be cited for “Fraudulent use of a permit”.
(3) Student Resident virtual parking permits will be sold to students living in on-campus residence halls (this does not include family housing residents). Vehicles with a Student Resident virtual permit are authorized to park in designated Student Resident (red dot) Parking Zones. Two vehicles may be registered to a Student Resident Virtual Permit.
(4) Guest Parking Permits
Hourly, daily, and weekly virtual permits for visitors/guests are to be purchased at a parking meter, or via the “Pay by Phone” smart phone app. For meter locations and rates, see below fee schedule.
Permit Fee Schedule:
(1) Faculty/Staff annual virtual permit, (fall term through end of summer term): $150.
Faculty/Staff single term virtual permits: $50.00
(2) Student Commuter and Student Resident Annual Permit (fall term through end of summer term): $140.
Student Commuter and Student Resident single term virtual permits: $50.00
(3) Carpool virtual permits (Annual only, fall term through end of summer term) for faculty/staff or student commuters: $135.00
Carpool virtual parking permits will be sold for the entire school year only if the carpool meets the following criteria:
(a) The carpool must contain at least two registered participants but no more than six.
(b) No more than one vehicle from the carpool is allowed on campus at a particular time.
(4) Guest/visitor short term metered parking:
$0.50 - 30 Minutes
$0.75 - 45 Minutes
$1.00 - 60 Minutes
$10.00 - 24 Hour permit
$20.00 - 3 Day permit
$30.00 - 7 Day permit
Parking Meters are located in lots: 1, 12, 29, 36, 17, 41.
Payment Methods: Students can pay for their parking permits in one of two ways: (1) A one-time payment with a credit/debit card online through the cash net portal, or (2) by having the fee roll over to their student banner account and paying it off there.
Faculty/Staff can pay for their parking permits in one of two ways: (1) one-time payment with a credit/debit card online through the cash net portal, or (2) through payroll deduction. Faculty/staff do not have the option to charge parking permits or parking citations to their SOU account.
Others: VIP and Emeritus Virtual Permits are free for those who are eligible.
Parking Lot Zone Permissions
Student Resident (red) parking zones, and metered lots are enforced 24 hours a day, including summer term and holidays, unless posted otherwise.. All other lots are enforced as indicated herein:
Faculty/staff (yellow) parking zones are enforced 6A-6P. After 6P and weekends (Saturday and Sunday) any university virtual permit including a paid meter pass is valid to park in this zone.
Student Commuter (green) parking zones are enforced 6A-6P. After 6P and weekends (Saturday and Sunday) any university virtual permit is valid to park in this zone.
Guest/Visitor Meter Permit parking zones (white) are enforced 24 hours a day, including summer term and holidays, unless posted otherwise..
(1) Student Commuters: if you are an enrolled student who currently lives off campus, you qualify for a student commuter virtual permit. This virtual permit allows you to register up to two vehicles, but only one is permitted to park on campus at a time. This permit is valid to park in SOU lots posted on the entrance signs as “Student Commuter Parking Zone”. Since some parking lots allow multiple permit zone types, the parking spaces have one or more colored dots painted in the parking spaces that correspond with what virtual permit types are permitted to park. Green Dotsrepresent student resident virtual permit parking zone.
(2) Student Residents: If you are an enrolled student who is signed up to live in the Residence Halls (excluding family housing), you qualify for astudent resident virtual parking permit. This virtual permit allows you to register up to one vehicle, and is only valid to park in SOU lots posted on the lot entrance signs as “Student Resident Parking Zone”. Since some parking lots allow multiple permit zone types, the parking spaces have one or more colored dots painted in the parking spaces that correspond with what virtual permit types are permitted to park. Red dots represent student resident virtual permit parking zone.
(3) Faculty/Staff: Faculty/Staff employed by SOU either full or part time qualify for a faculty/staff virtual permit. This virtual permit allows you to register up to three vehicles, but only one is permitted to park on campus at a time. This permit is the only one valid to park in SOU lots posted on the entrance signs as “Faculty/Staff Parking Zone”. However, if you have a faculty/staff virtual permit, you may also park in student resident or student commuter parking zones. Since some parking lots allow multiple permit zone types, the parking spaces have one or more colored dots painted in the parking spaces that correspond with what virtual permit types are permitted to park. Yellow dots represent faculty/staff parking, Green dots represent student commuter parking, Red dots represent student resident parking, and white dots represent metered permit guest parking.
(4) Carpool Permits- available for faculty/staff and commuter students. If a group of two or more faculty or staff members; or commuter students who have classes at least 3 days per week and share the same class schedule, desire to carpool to the University or register more than one vehicle they must purchase one Virtual Carpool Parking Permit which can be used on any one of the carpool vehicles registered with the Parking and Transportation Services. Carpool permits are not intended to promote permit sharing, but to reduce vehicles on campus by riding together. Faculty/Staff virtual carpool permits are permitted to park in any of the lots that a regular faculty/staff virtual permit may park in. Student Commuter Virtual Carpool Permits are permitted to park in any of the regular student commuter parking zones (green dots).
(5) VIP parking permits are only issued to select individuals on campus; eligibility is designated through the Office of the President. If you have been issued a VIP hang tag in the past, you are still required to register your vehicle in our new parking system. The system will then assign your vehicle a “virtual” permit. Physical permits are no longer recognized as valid by the SOU parking department. VIP virtual permits will be valid one year from the issue date. The next year you will be required to register again for a VIP virtual permit. This will help us to ensure that your vehicle information is still up to date in our system. Once we verify that you are still eligible for a VIP permit, you will be issued a virtual permit which will be valid for one more year. VIP permit holders are allowed to register up to three of their vehicles to one virtual permit- however only one vehicle is permitted to park on campus at a time.
(6) Emeritus parking permits are only eligible for retired faculty. If you have been issued an Emeritus decal permit in the past, you are still required to register your vehicle in our new parking system. The system will then assign your vehicle a “virtual” permit. Physical permits are no longer recognized as valid by the SOU parking department. Emeritus virtual permits will be valid one year from the issue date. The next year you will be required to register again for your emeritus virtual permit. This will help us to ensure that your vehicle information is still up to date in our system. Emeritus permit holders are allowed to register up to three of their vehicles to one virtual permit- however only one vehicle is permitted to park on campus at a time.
(7) Meter Guest Parking- Vehicles using parking zones marked with signs "Pay at Meter" are required to either display the serialized meter permit purchased at the parking meters, or purchase a virtual meter permit through the “Pay by Phone” smartphone app. If meter permit is purchased at a parking meter, it must be in plain view on the left side of the vehicle’s dashboard. Failure to meet these requirements will result in a citation for failure to display a permit.
The Vice President for Finance and Administration retains authority to designate or redesignate any parking areas on campus.
Persons, departments, or schools sponsoring University-hosted or community events must contact the Parking Services event coordinator online or contact Parking Services to arrange for parking and fee payment as appropriate. The Parking Department will have authority to determine which parking zones should be used for events. Events are defined as any activity occurring on Southern Oregon University property in which the sponsors or attendees pay a fee, collectively utilize more than 5 permit area spaces, or requires services from Parking Services.
Department Guests and Volunteers- SOU department guests and volunteers may be eligible for a free parking pass, which is paid for by the department. These permits are purchased through the event module, or by entering a code at one of the parking meters on campus. If you think you qualify for a department Daily Guest pass, please contact the department so they can issue you a parking pass code.
Departments that wish to pay for their guest parking will receive the code from parking services to give to their guests. When entered at one of the parking meters or online, visitors will receive a parking permit receipt at no charge to display on their dashboard with no charge. At the end of the month the parking manager will pull a report of how many times that code was used, and then charge the department. The codes will expire at the end of the term, and a new code will be issued for the next term. The department is responsible for giving out their meter code to guests, and are therefore responsible for any misuse. The department is required to pay the fees based on the amount of times the code was used. At any point the department can request to have their code deactivated. Meter codes may also be programmed to be limited in number of uses, based on departmental needs. Department guest and volunteer permits will not be valid if issued to any current SOU students, faculty, or staff.
Service Vehicles, Delivery Vehicles, and Loading Zones
Loading zones are located throughout the campus and are reserved for people loading and unloading heavy or bulky packages;
(a) Signed loading zones are limited to 30-minute occupancy;
(b) Loading zones are enforced at all times unless otherwise posted.
(a) Loading docks are reserved for delivery vehicles;
(b) Under special circumstances, a private vehicle may be issued special use permission at Campus Public Safety;
(c) Loading docks are enforced at all times unless otherwise posted.
Service Vehicles Spaces:
(a) Spaces are reserved for service vehicles;
(b) Under special circumstances, a private vehicle may be issued special use permission to park in a non-designated parking space from the CPS/Parking Director. Vehicles must get permission from the director prior to parking on campus.
Service vehicles are defined as University-owned service trucks or cars, vehicles with commercial permits, or vehicles with special temporary service permits performing a service for Southern Oregon University.
Delivery vehicles are defined as vehicles owned by companies doing pick-up and delivery business with the University departments or vehicles with temporary special delivery permits on pick-up and delivery business.
Transportation Planning and Parking Committee
(1) The Transportation Planning and Parking Committee (TPPC), is established to advise on policies, procedures, and programs which address the transportation needs of students, faculty, staff, and visitors who access the Ashland campus, including routes and parking within the campus. Further, the committee makes recommendations to the Director of Campus Public Safety and Parking to create and/or modifying traffic and parking policies and assists in the equitable, effective, and economic regulation of vehicle use on campus. Included in these duties is the adjudication of second appeals for parking citations and consideration of petitions for reserved parking. The committee will be convened as necessary to address parking on campus and review second/final appeals.
(2) The TPPC will include faculty or unclassified members identified through the Administrative Committee appointment procedure, student members recommended by the Student Senate, and classified staff members identified through the Administrative Committee appointment procedure. All members are subject to final confirmation by the President or the President’s designee. A minimum of three members at a meeting shall constitute a quorum. Final authority for traffic parking policies will rest with the Director of Campus Public Safety/Parking.
(3) Each member of the TPPC will be appointed for the period of three years. Terms of office will be staggered to provide continuity.
(4) The Director of Campus Public Safety and Parking, being responsible for the enforcement of these procedures, has authority over the TPPC, and makes the final decisions. The purpose of the TPPC is for advising and recommendations.
Penalties for Offenses
*Vehicles may be cited for multiple of the following violations in a single incident*
(1) No registered permit: Fine $30 (Vehicles parked in permit-required parking areas without a valid permit may be cited once in a period of 24 hours).
(2) Fraudulent Use of Permit: Fine $50 (Example: More than one vehicle registered to the same virtual permit parking on campus simultaneously)
(3) Incorrect Permit Zone: Fine $20. (Example: A vehicle with a Student Commuter Virtual Permit parking in a Student Resident parking only zone)
(4) Disabled Space Parking: Fine $150 (first offense). Additional offenses are subject to a fine of $450. (Example: A vehicle not displaying a valid state issued DMV disabled placard parking in a handicap reserved space)
(5) Overtime parking: Fine $25. (Vehicles in timed parking zones may be cited when their time parked exceeds the posted time limit. The vehicle may be cited again after double the posted time limit is exceeded.)
(6) Blocking Wheelchair Ramp: Fine $100.
(7) Improper Parking: Fine $15. (Example: A vehicle parking over the line into another parking space)
(8) No Parking Zone: Fine $40. (Examples: parking along a yellow curb, parking on the sidewalk, in a walkway, on the grass, or entering a parking lot that is blocked off).
(9) Reserved Space Parking: Fine $75. (Example: A car parking in a space that is posted with a sign stating it is reserved for motorcycles only).
(10) Blocking traffic: Fine $50. (Example: Parking in the middle of a roadway).
(11) Boot Vehicle: Fine $50.00. (A wheel lock being placed on a vehicle’s tire due to unpaid parking fines).
(12) Abandoned Vehicle: Fine $100. (Example: A vehicle without a valid parking permit parked in a space without moving for at least 72 hours).
(13) Meter Permit Expired: Fine $10. (Example: Vehicles that purchased a meter permit that same calendar day, but it has expired.) Vehicles displaying expired meter permits from previous days receive the $30.00 fine for having no permit).
(14) Littering: Fine $30. Depositing litter or debris on a University parking lot, roadway or bikeway is not permitted. (This includes discarding parking citations and or envelopes on the ground).
(15) Other Violations not defined by 1-15 above. $50
(16) A vehicle may be towed off campus property and impounded at the owner’s expense (including additional administrative fees) under the following circumstances:
(a) Any vehicle is causing imminent danger to people or University property;
(b) Any vehicle is without a valid virtual parking permit and has records of $100 or more in unpaid citations (may be towed or booted);
(c) Any vehicle is left parked or standing in an area not normally used for parking, including parking on a sidewalk or on grass;
(d) Any vehicle is improperly parked in a disabled space;
(e) Any vehicle is blocking traffic, another vehicle, any door or fire exit, access to any trash container, fire lane, crosswalk, driveway, or it poses any other safety hazard (may also be cited for blocking traffic);
(f) Any vehicle is determined by the Campus Public Safety and Parking Director to be abandoned on University property.
If, during the process of issuing a parking citation, the driver of the violating vehicle drives away from the scene, thus preventing the issuing agent from placing the citation on the vehicle, the citation will be entered into the parking system as if it had been placed on the vehicle. When a driver leaves the scene during the issuing process, this will be considered "constructive notice" of the citation.
Parking Enforcement and Appeals
(1) Campus parking rules and procedures are in effect 24 hours a day, seven days a week, including summer term and holidays.
(2) Tow-away zones will be enforced 24 hours a day, seven days a week.
(3) All penalties will be administratively enforced by Southern Oregon University Campus Public Safety and Parking Department.
(4) After receipt of a parking citation, the individual must, within fifteen calendar days of the date of the citation, file an appeal online through the parking services website, or pay the appropriate fine.
Appealing a Citation:
All Citation Appeals must be filed online, via the parking services web page portal. First Appeals must be submitted within 15 calendar days of citation issuance. First appeals are reviewed by the Director of Campus Public Safety and Parking or designee. Notice of the first appeal decision will be sent to you via email. You then have the option to file a final appeal. Final appeals must be submitted within 15 calendar days from the date your first appeal decision letter was emailed to you. Final appeals are reviewed by the Transportation Planning and Parking Committee (TPPC) Board. The final decision of the TPPC board will then be emailed to you. Only the President of Southern Oregon University, or Vice President of Finance and Administration have the authority to overrule a second appeal decision. Late Appeals will not be accepted or considered under any circumstances.
Appearing in person at either of the hearings is not required, however you do have the option to appear in person at both the first and second appeal hearings to speak on behalf of your situation. When filling out the online appeal, make sure to indicate if you would like to appear in person.The party appealing the citation may have legal counsel to present his/her case at both the first and second appeal hearings.
Outstanding and Unpaid Parking Fines:
(1) Vehicles parked on campus with three or more outstanding parking citations may be booted or towed at the owner's expense.
(2) In order to identify the owner of vehicles with outstanding parking fines, the parking department will run the license plate through the DMV for the registered owner information. Outstanding fines will then be billed to the registered owner provided by the DMV. A DMV research fee of $10 will be added to the original outstanding fine amount.
(3) The right to purchase a permit or register for classes may be denied if any fines owing under these procedures remain unpaid.
(4) Vehicle owners who fail to pay their outstanding fines may be subjected to University collection policies and practices of up to and including assignment to an outside collection agency.
(5) Faculty/Staff outstanding citations will not be rolled over to their SOU account. Faculty/Staff must pay for their parking citations via SOU Parking.
(6) A faculty or staff member who fails to pay the University for any outstanding parking fines may have the fine deducted from his/her payroll check 30 days after written notice of the outstanding fines.
(7) Any University personnel or students may contact Parking Services to transfer responsibility for citations received by their guests to themselves. This in no way implies the fine will be suspended, only that the guest will not be billed or pursued to pay the fine. The University personnel or students will be responsible and have all avenues of appeal available as if the citation were issued to them personally.