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July 2018

Image with man writing Purchasing on glass

Purchasing and Contracting

FY19 Purchasing:

FY19 is here!  Items purchased or received today and afterwards will be expensed in FY19.  If you have questions about purchasing or need assistance, contact purchasing@sou.edu.

Amazon International Shipping:

Recently an order purchased from an international vendor on Amazon was delivered with an additional charge.  UPS has indicated that it is common for international shippers to pay for shipping (or include shipping in the price of the item) but not to include the brokerage fee associated with passing the items through customs.  This $25.00 charge is presented as a COD (cash on delivery) to the receiver when delivered.  They will not deliver the items unless this is paid, and UPS will only make three attempts before returning the item to the seller.  Please be aware of this when making purchases from international vendors, as they will not often include or indicate this in their shipping terms.


Image of man writing People on glass

Personnel Support

New Oregon State Transit Tax:

In accordance with House Bill 2017 Keep Oregon Moving, the Legislature is investing in transportation by endorsing a new Oregon State Transit Tax.  Effective July 1, 2018, employers are required to automatically withhold from all employee earnings a tax of one-tenth of one percent (.001).  Only employees living and working outside the state are exempt.

Revenue from the statewide transit tax will go to expanding public transportation throughout Oregon.  For more information about the tax and how revenue will be used, please visit www.oregon.gov/dor and https://www.oregon.gov/ODOT/Pages/HB2017.aspx

Minimum Wage Increase:

Oregon's minimum wage rate for Jackson County has increased from $10.25 to $10.75 per hour effective July 1, 2018. For more information, please visit the Oregon Minimum Wage Rate Summary.

Updated Student Employee Appointment (Referral) Form:

We've made some updates to the 2018-19 Student Employee Appointment (Referral) Form. 

  • We changed the name from Referral to Appointment.  This brings the naming convention more in line with the other employment contracts. 
  • We added additional information for the Conditions of Employment to encompass more of the scope of employment for student employees. 
  • We added the Conditions of Employment and the signature lines agreeing to the terms to the back page.  Please make sure both supervisor and employee are signing the back of the form.

 Image of calculator and pen on top of some receipts

Accounting and Budget

New Travel Expense Reimbursement Form:

Over the past few months, Business Services and the Service Center have been working with some key staff to develop a new Travel Expense Reimbursement Form.  This new form has these enhanced options:

  • Per Diem selection: The Per Diem section has drop-down options to select the correct amounts.  No more looking up the information on the website or entering the incorrect amount.  Simply either select the parial day Per Diem(s) or the full day Per Diem for the low or high cost areas.
  • More space: The space to enter Meals and Lodging has increased from 4 to 10 rows.
  • Mileage calculation: We have embedded the mileage rates calculations so all you have to do is enter the numbers.
  • More information: In addition to the Terms and Conditions, we have included links to travel policy and procedures and the current rates.

You may find the new form on the Service Center Travel and Forms webpages, as well as the Business Services Travel webpage and Forms Library.

End of FY18:

As FY18 comes to a close, here are some July important dates:

  • July 1- Travel beginning or concluding and any items received are expensed to FY19.
  • July 3- Last day to submit final Payroll adjustments for FY18.
  • July 6- Last day for all FY18 travel reimbursements, invoices, and journal vouchers to be input and approved.
  • July 9- Period 12 closes.

Information, including the full Year-end Closing Calendar is posted on Business Services Year End Closing webpage.

Image of computer keyboard key labeled support.

Support Services

Summer Faculty and Staff Bus Passes:

The summer Faculty and Staff bus passes are here!  Qualified Faculty and Staff may send an email to servicecenter@sou.edu from their sou.edu accounts requesting a summer pass at that time.  Please include the email or account number associated with your TouchPass account.  You may also come to the front counter in the Service Center, Monady through Friday 8 am to 5 pm with your staff ID to request your pass.


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