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December 2018

Service Center Closure:

The Service Center will be closed on Monday, December 24, 2018. If there is an emergency, please email

Campus Training Series:

Don't forget about the Campus Training Series! This series focuses on procedures and policies around business and administrative topics. The four rotating topics are:

  • Business Travel
  • Contracting
  • Non-travel Expenses and Reimbursements
  • Procurement Cards

One session is offered each week. For more information and registration, visit our Campus Training webpage.

Image with man writing Purchasing on glass



 Purchasing and Contracting

Non-travel Meals, Refreshments and Hospitatlity Expenses:

Tis' the season for festivities. Reviewing and following the Non-travel Meals, Refreshsments and Hospitality Expenses policy can help you enjoy these gatherings without the spector of Scrooge penny pinching departmental funds. If you have any questions, your friendly Service Center elves are happy to help.

Image of man writing People on glass




Personnel Support

SEIU Annual Notification of Vacation Cash-out Opportunity:

In accordance with the agreement between the Oregon Public Universities and SEIU Local 503, Article 47-Vacation Leave provides the annual opportunity for an employee to elect a cash-out of up to forty (40) hours of vacation leave.  To be eligible, a minimum of eighty (80) hours of accrued vacation leave must remain after the cash-out.  Leave balances may be viewed in Banner Self-Service (SISWeb) by clicking on the "Banner Self-Service" link in InsideSOU.
Interested employees must complete and submit the SEIU Annual Vacation Cash-out Request form (available on the HR website) and return it to the Service Center - Payroll (Britt Hall, Second Floor) by Monday, December 31, 2018.  Cash-out payments are issued in January.

December Payroll:

With the upcoming holidays, the turnaround on payroll is shorter this month. To ensure timely and accurate December payroll make sure to adhere to the payroll timelines. Here are a few reminders:

  • Student, Classified Temp, and Unclassified Hourly pay period ends after winter break begins.
  • For those leaving campus prior to the end date, ensure time cards are completed and submitted for approval immediately after your last shift worked for the pay period.
  • Supervisors who also may be departing for break before December 12th should have a proxy in place to approve hours by Friday, December 14th.

 Image of calculator and pen on top of some receipts



Accounting and Budget

 Banner 9 FIS Training:

Business Services and the Service Center will be hosting a Banner 9 FIS workshop on Thursday, December 13, 2018 from 9 am to 11:50 am in the PC East Classroom in the Computing Science Building Main Computer Lab. This will be a collaborative session designed to get end users using Banner FIS familar with the new environment. To RSVP email or call 541-552-8528.

IT is also offering classes on Banner 9 navigation. To see a listing of courses, go to the IT Training webpage.


Image of computer keyboard key labeled support.



Support Services

Scantron Conversion Update:

With Scantron technology aging, maintenance costs rising, and manual lengthy process of scoring, the Service Center is looking at streamling the process with web based tools. Akindi is one such method that integrates into Moodle and has many great features: linking class rosters, printing test sheets from local printers, using local scanner to scan test sheets, direct customer support, and more. To learn more take a look at Akindi's website. If you are interested in trying out Akindi, contact Brian Kinsey at or 541-552-6413.

Faculty and Staff Winter Term Bus Passes:

We anticipate winter term bus passes for faculty and staff to be available beginning, December 31, 2018. Current fall term passes will be active through January 12, 2019. If you have an active TouchPass account, to request a winter term bus pass, email from your SOU email account. If you need a TouchPass account, more information and procedures can be found on the Faculty and Staff Bus Passes webpage.

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