- Looking for Employment
- Hiring Process
- Employment Paperwork Forms
- Employment Information
- Student Employee Handbook
- Frequently Asked Questions
To be a student employee you must:
- Enroll in a minimum of 6 credit hours for undergraduate or 5 credit hours for graduate students.
- Be enrolled the term you are working.
- For Summer term employment, must be enrolled in at least the minimum amount of credits during the previous Spring or upcoming Fall term.
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Check out the Office of Career Connections
Work Study and Non-Work Study
- Complete paperwork. Must use blue or black ink. Do not use pencil.
- Student Employee Personal Data Form
- Voluntary Self Identification of Disability
- Voluntary Self Identification of Veterans
- FERPA Release Form - also see FERPA Summary of the Law
- Employee Withholding Allowance Certificate (W-4)
- Form OR-W-4
- Employment Eligibility Verification (I-9) (Only complete Section 1, as Section 2 will be completed in Service Center. Also see Acceptable Documents and Instructions for Form I-9.)
- Direct Deposit Enrollment/Cancellation Form
- Come to the Service Center with the following:
- Student Employee Intent to Hire Form - completed by supervisor and student
- For W-2: Original Social Security Card.
- For Direct Deposit: Voided check or official letter from bank indicating routing and account information.
- For I-9: Current, original document(s) [either one (1) from List A or one (1) each from List B and C] as indicated on the List of Acceptable Documents.
- With Service Center representative, complete remaining paperwork.
- Once paperwork is completed, Service Center representative will give you a Student Employee Appointment Form.
- Take Appointment Form to supervisor to complete and sign.
- Once the Service Center receives the completed form from the supervisor you may begin work.
Maximum Hours of Employment
Student Employees are students first and foremost and, in recognition of this, are limited to working 20 hours per week (total for all departments) during any week in which regular classes are scheduled. In emergency situations that require the specialized skills of a Student Employee, it is permissible for a Student Employee to work up to 30 hours per week for a limited duration (under thirty days). The supervisor must provide written rational for this exception and obtain approval from the Service Center before the Student Employee works the additional hours. Due to federal work-study and visa requirements for international students, these positions may not work more than 20 hours per week under any circumstances while classes are in session.
During quarter breaks in which no classes or examinations are scheduled, or during quarters in which the student is not enrolled but has been approved to work, a Student Employee may work a maximum of 40 hours in a week. Student Employees shall not be authorized to work overtime.
Non-Federal Work Study Student Employee positions are eligible for sick leave. Any sick leave taken counts as hours worked in the week. In some instances, the supervisor can reschedule work during the week so that the student does not miss any working hours and sick leave will not be taken. For additional information, please visit https://inside.sou.edu/hrs/oregon-sick-time-law.html. The supervisor should provide instructions for reporting absences according to procedures established by the department. Unforeseen absences due to illness or other uncontrollable circumstances should be reported immediately. Planned absences should be arranged in advance and approved by the supervisor.
Employment for Minors (ages 14-17)
The employment of Student Employees who are between the ages of 14-17, require compliance with child labor laws. For additional information, please visit the Bureau of Labor (BOLI) regulations. Proof of age must be verified (i.e. original passport, driver's license or birth certificate).
General Working Conditions
- Benefits - Student Employees are not eligible for paid holiday, vacation, unemployment insurance, medical benefits or permanent status. It is important to note that violations of the maximum hours of employment may make a position eligible for benefits under the Affordable Care Act. For additional information, please visit https://inside.sou.edu/hrs/aca.html.
- Workers’ Compensation - Student employees are covered by workers’ compensation insurance if injured during work hours and in the course of employment. All injuries must be reported immediately to the supervisor. For additional information, please visit https://inside.sou.edu/hrs/workerscompensation.html.
- Rest Periods – Student Employees working a consecutive 4-hour work period may take one paid 10-minute break (15 minutes for a minor). Students working 6 or more hours in one work period must observe an unpaid meal break of not less than 30 minutes. Students working a full 8-hour day are entitled to receive at least a 30-minute unpaid meal period and two paid 10-minutes rest breaks (15 minutes for a minor). Students working less than 4 consecutive hours are not entitled to a break. Supervisors may determine when breaks are to be taken. Breaks may not be saved, grouped together, or added to end of the work shift.
Resources and information for supervisors of student employees may be found on the Student Employee Supervisor Training Moodle site. Instructions for how to enroll are as follows:
Information Form (online)