Web Time Entry (WTE) is a Banner time keeping system for Southern Oregon University.

Training

Currently Unclassified salaried exempt employees will be moving to WTE on February 1, 2018.  The Service Center is coordinating department level training for all affected employees for January 2018.

You may view the reference and training guides found below in the Hours Reporting, Leave Reporting, and Supervisor/Approver sections.

Hours Reporting

This section is for employees who must record actual hours worked during the pay period.  This includes:

  • Student Employees
  • Classified Temporary Employees
  • Unclassified Hourly Employees

To access WTE, employees must first have their jobs set-up in Banner.

Pay Period and Timelines

For student, Classified temporary, and Unclassified hourly employees.

PDF Version

Reference and Training Guides

Leave Reporting

This section is for employees who only report leave taken during a pay period.  This includes:

  • Unclassified Salaried Exempt

*** NOTE: Holiday leave will automatically be recorded in the payroll process and is not to be entered on the time sheet.***

Pay Period and Timelines

PDF Version

Reference and Training Guides

Supervisors/Approvers:

For employees to access their time cards in WTE, they must be set-up in Banner.

  • Student Employees- must have completed and signed work referrals returned to the Service Center for the position to be entered and available in WTE.  See Student Employment webpage for details on the hiring process.
  • Classified Temporary Employees- a Classified Temporary Support Staff Appointment form must be submitted through the Human Resources Office and the employee must complete paperwork with the Service Center before they will be set-up in WTE.
  • Unclassified Hourly Employees- employment paperwork must be completed and in Banner prior to WTE time card being available.

Approvers and proxies will access employee time cards through logging in to inside.sou.edu.

***Please Note: The Time Approval channel will remain empty until the first time any employee you are approving enters their time card.  If no student you are attaching has entered their time card, the channel will be blank.***

Reports

There are three Banner reports available to supervisors to help keep track of hours and assigned employees.
  • Detail Hours: Report gives detail hour punches during a given pay period.  This will give list of employees, positions, clock-in and out for the pay period, pay rate, and total pay for the period by employee.
    • Banner Job Name: PAY_WTE_HOURS_DETAIL
    • Parameters:
      • 01  Payroll Year
      • 02  Payroll ID (HR or MO) - Student, Classified temporary, and Unclassified hourly employees will be HR (for hour).  Unclassified salaried exempt employees will be MO (for month)
      • 03  Payroll Number - Reference number corresponding to the calendar month (1 = January, 2 = February, etc.)
      • 04  Approver ID (% for all)
      • 05  Timesheet Org Code (% for all)
      • 06  Employee ID (% for all)
      • 07  Sort Order (1, 2 or 3)     --> 1 is Name, Day, Time; 2 is Name, Position, Day, Time and 3 is Org Code, Name, Day, Time
  • Hours Summary: Report gives summary of all hours during a given pay period.
    • Banner Job Name: PAY_WTE_HOURS_SUMMARY
    • Parameters:
      • 01  Payroll Year
      • 02  Payroll ID (HR or MO) -Student, Classified temporary, and Unclassified hourly employees will be HR (for hour).  Unclassified salaried exempt employees will be MO (for month)
      • 03  Payroll Number - Reference number corresponding to the calendar month (1 = January, 2 = February, etc.)
      • 04  Approver ID (% for all)
      • 05  Timesheet Org Code (% for all)
      • 06  Employee ID (% for all)
      • 07  Sort Order (1 or 2)     --> 1 is Name, Position; 2 is Org Code, Position, Name
  • Approver Assignments: Report lists any employees assigned to a given supervisor, approver, or proxy.
    • Banner Job Name: PAY_WTE_ASSIGNMENTS
    • Parameters:
      • 01  ID Number -ID number of the supervisor, approver, or proxy

Reference and Training Guides

Reference Forms

Information

For additional information about employment and payroll, please visit these webpages: