ACADEMIA LATINA | Accepted Students

COVID-19 [ALL]

Medical/Illness/COVID-19

If your student has a medical emergency while attending camp we will immediately contact you or the person you have designated. Counselors, staff and our on-call camp nurse can handle most minor problems during the day, but should an emergency arise, we will call 911 for assessment and/or transport to the most appropriate emergency facility. Please be sure to compete the consent for medical treatment form as a part of the acceptance paperwork within our application. Any charges for medical attention will be billed to you. Should your student become unwell in any way, they are strongly encouraged to speak up.

As of the writing of these details regarding camp, our COVID-19 hospital admission rates in Jackson County are currently low. However, SOU takes the risk of contagion very seriously. It is not required, but we are encouraging every family to consider testing your student before you arrive at camp, and please do not bring a student to campus who is exhibiting symptoms of illness. ACADEMIA LATINA/LEADERSHIP is a very busy, and action-packed camp. Students who arrive sick will not only limit their own ability to participate in camp but can also create a negative impact on others who may also become sick due to close contact.

Masks are not required at camp this year, but can greatly reduce the risk of catching an illness. Families are welcome to send their students to camp with masks that can be worn during classes and other group activities. Masks will not be provided. 

Per policies in place at SOU, students, faculty, or staff who test positive for COVID-19 need to isolate for 5 days. This campus policy would remove students from participating in classes, workshop activities, Living Group meetings, etc. If a student starts to exhibit cold and flu-like symptoms at camp we can either test, and provide a mask for that student to wear at all activities, or parents are welcome to take their students home before camp has ended. A negative test will mean students will need to wear a mask in all public spaces. A positive COVID-19 test will mean that camp has ended for that student, and they must return home immediately.

PREPARING FOR ACADEMIA LATINA

WHAT TO BRING

1. Clothes for one week. Remember dress code! Nice clothes for the dance and banquet.
2. Bathrobe, tennis shoes, toiletries
3. Linens/Bedding, pillow case and blanket
4. Notebooks, paper, pen, and pencil.
5. Clothes hangers
6. Alarm Clock
7. Cell Phones (your Senior Counselor will still collect them during the week)

OPTIONAL THINGS TO BRING

1. Sports equipment
2. Reading material
3. Camera/film (Not your cell phone)
4. Backpack
5. Artistic projects
6. Snacks

DO NOT BRING

1. Skateboards, roller skates, bicycles, CD player or speakers, iPods, AIRPODS
2. Large electrical appliances (TV, Stereo, Boombox, Hotplate)
3. Electronic games (i.e., Game Boy, etc.)
4. Amplifiers
5. Illegal substances

A complete list has been included in your mailed acceptance package. 

NOTE: Responsibility for any lost or damaged personal property is solely that of the student. You are strongly encouraged to keep your room locked when you are not in it. Please be careful with your room key; you will be billed $100 for a lost key.

STUDENT EXPECTATIONS

• ARRIVE ON TIME: To classes during the day and to afternoon and evening activities as well as meetings with your counselor.
  
• FOLLOW YOUR SCHEDULE: Be where you are supposed to be according to your class and activity schedule.
• STAY ON CAMPUS: We will tour the campus when you arrive and you will be expected to stay within the boundaries we set and always check with your counselor.
• ASK PERMISSION: Check out with the Director or with your counselor when you need to leave for any reason, no matter how short. Parent permission is needed for off-campus reasons.

PARENT EXPECTATIONS

• Send no more than $15 with your student to Academia Latina. This money can be used to purchase items in the bookstore. More money poses problems such as loss and the temptation to buy lots of sugary snacks; we are trying to prevent "sugar highs" that interfere with the students' ability to fully benefit from the program activities.
  
• Notify us ahead of time of any medication or dietary needs of your child. We need to know what medication your child is taking during their stay at Academia Latina. Medical forms can be found in your Ideal Logic Account. For the health and well being of all students, we ask that you examine your child for any COVID-19 symptoms prior to attendance.
  
• Be sure we have an accurate emergency number for you or another responsible adult. Sometimes we need to get in touch quickly.
  
• If your child needs to leave the program temporarily, please give their counselor or the Academia Latina Director a signed permission slip ahead of time designating date, time, and who will pick up the student. We do not allow students to leave the campus alone, or with unauthorized persons.

Thank you for your cooperation in these policies. We want to make sure that all our Academia Latina students have an outstanding visit.

DURING ACADEMIA LATINA

LETTERS
Mail will be distributed daily. You may write in care of: Academia Latina, Southern Oregon University, DCE Youth Programs, 1250 Siskiyou Blvd., Ashland, OR 97520.

MEDICAL
If your child has a medical problem while attending Academia Latina, we will immediately contact you or the person you have designated. The SOU Student Health Service can handle most minor problems during the day, but should an emergency arise, we will go to the nearest hospital. Please be sure to complete and return the consent for medical treatment form. Any charges for medical attention will be passed on to you in a statement following the conclusion of Academia Latina.

DAMAGE TO UNIVERSITY PROPERTY
Academia Latina is a guest of the university while we are in session, and as such, must pay for any damage to university property (including dorm rooms) that occurs. When damage can be traced to a particular student, whether intentional or accidental, we must pass on the fine in a statement sent after the conclusion of Academia Latina.

FOOD SERVICE
All meals will be cafeteria-style in the Hawk Dining Hall which is next to your child's dormitory complex. The meals are nutritional and well balanced. We try to encourage all our students to choose healthy, nutritional meals. Please notify us of any special dietary needs your child may have.

DEPARTURE & CHECK-OUT

We hope that this information will be helpful to you. The Academia Latina staff is excited and ready to begin another wonderful Academia Latina summer. We are looking forward to seeing you!  All additional forms you will need to fill out will be in the application portal, Ideal Logic. Please log back in and fill out said forms. If you are having trouble accessing your parent account, please contact Monserrat Alegria | 541-552-6378 or Genesis Beas | 541-552-6924

ACADEMIA LATINA STAFF

	Monserrat Alegria Coordinator SOU Latino/a/x Programs Academia Latina Co-Director OSU Juntos Coordinator Youth Programs 104 alegriam@sou.edu 541-552-6378	Genesis Beas Coordinator Latino/a/x Programs  Youth Programs 104 beasg@sou.edu   541-552-6924	Juanita Ephraim Academia Latina Co-Director juaniteach@gmail.com 541-660-9896