Student Apartments & Family Housing

Applications & Eligibility

The application to apply to live in Student Apartments & Family Housing, is located through Inside SOU. For incoming SOU students, you must first be admitted and activate your network account before having access to the Housing application pages.

Once logged into your Inside SOU account, navigate to the blue box on the right labeled "Online Services" and click on the Housing Portal & Applications link!

From the online application, you can do the following:

• Apply to live in Student Apartments & Family Housing for the 2016-2017 academic year.

Make sure you fully read the Student Apartments & Family Housing Rental Agreement before you complete the application.

Proof of Eligibility:

Upon check-in to a rental unit and before signing the Student Apartment & Family Housing Rental Agreement, the University will require the applicant to provide proof of eligibility including, but not limited to, admission certificate, marriage certificate, children's birth certificates, custody papers, visitation agreements/parenting plan, or other documentation as determined necessary by the University Housing.

If you have been approved to have an animal, you will also be required to provide certain documentation, such as vet records. A full list of required documentation will be provided to you when you sign your Assignment Acceptance letter for an available apartment or house.

Student Status:

A Student Apartments & Family Housing applicant must be officially admitted to the University at the time the rental agreement is signed and the student takes occupancy. To remain eligible for Student Apartments & Family Housing, a resident must register for and complete a minimum of twelve academic credits each term (six for Graduate students): meet the minimum qualifications for satisfactory academic progress as stated in the University Catalogue, and be enrolled in all terms during the academic year.

Priority Structure:

Student Apartments & Family Housing assigns available units based on a priority structure (please see below). Your particular priority is always the highest priority under which you qualify. If you have questions about your particular priority or place on the waiting list, please call our office at 541-552-6371.

Priority for Student Apartments & Family Housing space is given to:

1. Students with child(ren), and to non-custodial parents with an established parenting plan. The spouse and/or child(ren) must reside with the student applicant at least 180 days in the year. Summer-only visitation is not considered a year-round need. Verification of regular residence by the child(ren) may be required.
2. Students who are married, in a domestic partnership, or who qualify under partnership by affidavit are second priority. No more than two (2) adults may reside in each Student Apartments & Family Housing rental premises without written permission from the University Housing Office.
3. Single SOU graduate students, single SOU students at least 25-years of age or older, or students who are active military, reservists, or veterans with honorable discharge.
4. SOU students who have earned Senior (135 credits) status or above.
5. SOU students who have earned Junior (90 credits) status or above.
6. Staff, faculty members on an interim basis (maximum of two years).

All others, including non-SOU students (but excluding OHSU students) and individual students under the age of 25 who are Freshmen, Sophomores, or Juniors, are ineligible to live at SOU Student Apartments & Family Housing without an approved exemption by the office.

APPLICATION AND CHECK-IN PROCEDURE

You should apply as early as you can but only apply after you have been admitted to SOU and have activated your MySOU account. All students who apply for Southern Oregon University Family Housing will be charged a $25 non-refundable application fee when being considered for an apartment.  An application fee is not required if there are no available units and you are only being placed on a waiting list.  However, if there are available units and you want to be considered for these, a $25 non-refundable application fee will be required before your application can be processed completely.

Upon being accepted for an apartment or house, you will receive a confirmation email in your SOU student email account. That email will contain the details of your reservation (full address, move-in costs, required documentation etc.). Your move-in payment MUST be in the form of a certified check or money order. Failure to provide all required documentation and/or pay your move-in costs on the day of check-in may result in your inability to take possession of the unit.

Rates & Photos

2017-2018 Rental Rates - Valid July 1, 2017 – June 30, 2018

Quincy Apartments:

* The laundromat, which is for tenants only, is located in the community building and is accessible 24 hours. Rental rates include water, trash and sewer.

Wightman Apartments:

** Washer/dryer hookups, built in dishwasher

Houses:

• Rental rates vary based on characteristics of each house ($715.00-$1200.00)
• Rent includes garbage pickup, but not water, sewer, electricity, gas, or oil
• Houses are considerably older and not as energy-efficient as apartments
• Houses are not eligible for Housing Authority (HUD) assistance
• Approximately 28 houses varying in size from studios to 4-bedroom
• Up to two pets (dogs, cats, rabbits, etc.) permitted with $300 security deposit each and completion of a separate pet application.

Photo Album (2 bedroom flat - Quincy)

Photo Album (2 bedroom townhouse - Quincy)

Photo Album (3 bedroom townhouse – Wightman)

Floor Plans (pdfs)

Quincy

• 1 Bedroom Flat
• 2 Bedroom Flat
• 2 Bedroom Townhouse
• 3 Bedroom Townhouse

Wightman

• Studio
• 3 Bedroom Townhouse (All Upstairs)
• 3 Bedroom Townhouse (2 Upstairs/ 1 Downstairs)
• 4 Bedroom Townhouse (3 Upstairs/ 1 Downstairs)

Resident Resources

Below you will find a few common and helpful forms we use in Student Apartments & Family Housing. If you have any questions about these forms or anything else, please give our office a call at 541-552-6371.

Rental Forms

2017-2018 Rental Agreement (http://sou.edu/assets/housing/docs/SAFH_Lease_2017-18.pdf)

The rental agreement linked above is effective July 1, 2017. If you have any questions about specific policies or provisions in the rental agreement, please call our office at 541-552-6371 and we would be happy to assist you.

Rental Payment Plan (https://inside.sou.edu/housing/famhousing/paymentplan.html)

If you are late or know you are going to be late paying your monthly rent, please submit this online form before the 8th of the month.  You should receive an email within 7 business days stating whether your payment plan has been approved or denied.

Please note that an approved payment plan does not remove a monthly late fee of $100.00.

Couple's Affidavit (http://sou.edu/assets/housing/docs/couplesaffidavit.pdf)

This form is used for applicants or residents who are either unable to get married or choose not to get married but want to be considered as married in consideration of their priority on the waiting list. This forms details required documentation and what it means to be a domestic partner versus a boyfriend or girlfriend.

Transfer/ Waitlist Request Form (http://sou.edu/housing/famhousing/transfer.html)

Current SOU Student Apartments & Family Housing tenants who are interested in transferring to a new unit must fill out all the necessary information below. Once the form is completed and submitted, the tenant will be placed on a waiting list according to the requirements and timeline provided in this form. Transferring units will incur additional costs, including but not limited to: Prorated rent on two units, carpet cleaning fees, blind cleaning fees, additional deposits, etc. Current tenants are also required to submit to an inspection of their current unit before a transfer will be approved.

Student Apartment & Family Housing Policies

Policy and Procedure Booklet (http://sou.edu/assets/housing/docs/Family_Housing_Policy-Procedures.pdf)

The Policy and Procedure Booklet details many of the provisions laid out in the rental agreement but also small, day-to-day operational policies that are not appropriate to put in a rental agreement but are still operating policies at Student Apartments & Family Housing, such as: where a resident may wash their car, information on parking, what happens after graduation, etc.

Policy Petition Form (http://sou.edu/housing/famhousing/petition.html)

All residents residing in Student Apartments & Family Housing (SAFH) have the option to complete and submit the Policy Petition form to have an exception to the SAFH Rental Agreement, the Policy and Procedure Booklet or otherSAFH policies. All petitions will be decided in a timely manner. If a petition is denied, the resident has the opportunity to forward said petition to the Housing Policy Committee who has the final say on the matter. Requests to have a petition heard by the committee must be done in writing.

Pet Policy Booklet (http://sou.edu/assets/housing/docs/SAFH_Pet_Policy.pdf)

Absent a determination by the department of Disability Resources that an animal constitutes reasonable accommodations, no unapproved pets are allowed in Student Apartments & Family Housing. Please look through the booklet and application linked above for information on approved and unapproved pets at Student Apartments & Family Housing.

In general, all animals (except service/therapy animals) must be under 35 pounds, and over 1 year of age. Furthermore, all animals (including service/therapy animals) must be under the control of their owner at all times (this means NO outside cats and dogs, pets need to be on a leash at all times). If you are interested in getting a pet while at Student Apartments & Family Housing, please look through the booklet and submit the preliminary application. University Housing staff will get back to you and let you know if your request to get an animals has been approved or denied. It is helpful in the approval process if you can provide all the required documentation up front.

Pet Policy Application (http://sou.edu/assets/housing/docs/Pet_Application_2015_fillablepdf.pdf)

Checkout Procedures

Checkout Booklet (http://sou.edu/assets/housing/docs/checkout.pdf)

This is a helpful booklet that details most potential costs for cleaning, damages, and labor associated with checkouts. This booklet does not include all costs and should be used as a guide to estimate potential moving costs from damages and cleaning. The booklet also provides important information on how to checkout, including how to schedule a walkthrough.

Lease Breakage Form (http://sou.edu/assets/housing/docs/SAFH_Lease_Breakage_Form.pdf)

The Student Apartments & Family Housing Rental Lease generally runs from July 1 to June 30th each year. Unless you are graduating from SOU, you cannot break your lease without financial penalty. If you choose to, you may submit the following form to break your lease and be charged a early termination fee of one-and-one-half month's rent, which grants you the right to put in a 30 day notice to vacate.