Students, Staff, Faculty, and Volunteers driving on university business, whether through a rental or personal vehicle, must be cleared to drive prior to the trip.


To be cleared drivers must:
  • Submit the Driver's Clearance Form.
  • For drivers with an Oregon driving record (driver's license) in the three (3) preceding years, the Service Center will request records from the Oregon DMV.  There will be a $5.00 charge to the department.  
  • Non-Oregon driving records [those with driver's licenses from other states or those with driving records from other states within the three (3) preceding years] must be submitted directly to the Service Center from that state's DMV.  These records must be Court Certified.
  • No major traffic violations within the last five (5) years.
  • No traffic violations within the last three (3) years totaling 35 points or more (see Point Scale).

Information and Policy

Driver's Clearance is valid for as long as the driver's record remains clear (see Point Scale) for the following time periods:
  • Students - 2 years
  • Staff and Faculty - 5 years
  • Temporary Staff and Volunteers - 1 year

Individuals driving on university business must know and adhere to FAD.020 Vehicle Use and Operation.

Points Scale

Clearance is based on a points scale.  If the calculated points are equal to or above 35 total, clearance will be denied.

Codes Points Conviction Details
Conviction Type Class Year 1 Year 2 Year 3 Year 4  
I or V A 20 15 10 0 Various
I or V B 15 10 5 0 Various
I or V C 10 5 3 0 Various
I or V D 5 3 1 0 Various
M or F Any 35 35 35 0 Various
ACC 10 5 3 0 Various
SUSP 35 20 10 0 Suspension of Driving Priv.

Major Offenses: No driving privileges, 5 years from record posting date:

  1. Failure to perform the duties of a driver involved in an accident or collision;
  2. Fleeing or attempting to elude a police officer;
  3. Driving while license is suspended or revoked;
  4. Driving after being declared to be a habitual offender;
  5. Reckless driving;
  6. Driving while under the influence of intoxicants - BAC.

The Service Center does not automatically re-review point calculations for denied clearances.  If you have been denied and wish to be reconsidered based on change in points, please resubmit a clearance request.


Please allow for 5 - 7 business days to be cleared for Oregon driving records.  For non-Oregon driving records, please allow for 1 - 2 business day processing once the records have been received.

For those seeking Van Certification to drive 10 passenger vans, there are additional requirements once the driver has been certified.  Please allow for additional time to become certified.

Van Certification

To be cleared to drive 12 passenger vans (both SOU motor pool and rentals), drivers must first be cleared to drive.  Once cleared, those wishing to be van certified will receive instructions for how to proceed.  The written test must be taken and passed prior to taking the physical driving test.  Physical driving tests are by appointment only.  Both tests must be successfully completed prior to drivers being allowed to rent or drive 12 passenger vans.  This process can take anywhere from 3 - 7 business days, so plan ahead.


To view the Driver's Clearance Form log into your SOU Gmail account.