SOU Retainer Program
Direct Bill Options
Vendor Contracts
Vendor Issues and Billing Questions

SOU Retainer Program

SOU maintains an active list of Retainer Vendors through our yearly Retainer Program. Vendors who are on retainer can be used without a PSC or other contract for services under $25,000. Retainer vendors can be used by any department on campus. Please see the list below for vendors who are on retainer for the current fiscal year and their contact information. If there is a vendor who is not on this list that your department uses regularly, please contact your Support Specialist. We can work with the vendor to get them on retainer for the next fiscal year.

Service jobs over $25,000 or Capital Construction related services fall outside of the Retainer Program and must be contracted separately. Please contact your Service Center Purchasing and Contracting Specialist if you need services which falls under these categories.

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Direct Bill Options

SOU maintains direct bill relationships with many local and non-local vendors.

Travel Options

Below is list of hotels, most of which, SOU has direct bill relationships with. SOU employees can make business related reservations with these hotels and have them directly billed to SOU. The employee should have Budget Authority approval and a valid index code prior to making a reservation.



Non Travel Options

Below is a list of local vendors who have current direct bill accounts with SOU. SOU employees can make business related purchases at any of these vendors and have them billed to SOU. Employees should have Budget Authority approval and a valid index code prior to the purchase of goods.

Please contact the Service Center Purchasing and Contracting, if you would like to set up a direct bill account with a vendor not listed here.


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Vendor Contracts

SOU, along with the State of Oregon, has negotiated contracts with several vendors for special pricing on a variety of items. These contracts provide SOU with special low pricing that can’t be found elsewhere.

Enterprise– SOU has a contract with Enterprise for special rates. These rates are far below market rates for rental cars. This contract also allows bookings to be direct billed to SOU with the use of an valid index code and Budget Authority approval. SOU employees can books vehicles for business purposes through this account, provided the driver is Drivers Cleared and Van Certificated if applicable. Please note that 15 passenger vans cannot be rented for SOU business purposes.

Please contact your Support Specialist for additional information to create bookings.

Office Depot– SOU has a contract with Office Depot for special rates on a variety of office, break room, custodial, and tech supplies. This contract pricing provides a significant saving over non-contract vendors such as Amazon or Costco. We encourage all our departments to take advantage of this pricing as it provides a significant savings to the institution.

These supplies can be purchased through our unique Office Depot website. Our Support Specialists are more than happy to make purchases for you. However, if you would like your own account, please contact the Service Center Purchasing and Contract Specialist

** Note** When purchasing through our Office Depot contract website, make sure to look for the contract icon (shown below) on your items. Items that do not have this icon are not on our state contract.

Contract Item

Staples– SOU has a contract with Staples for special rates on a variety of office, break room, custodial, and tech supplies. This contract pricing provides a significant saving over non-contract vendors such as Amazon or Costco. We encourage all our departments to take advantage of this pricing as it provides a significant savings to the institution.

These supplies can be purchased through our unique Staples website. Our Support Specialists are more than happy to make purchases for you. However, if you would like your own account, please contact the Service Center Purchasing and Contract Specialist

Amazon Business- SOU has teamed up to provide departments with another option for ordering from Amazon.  These free Amazon Business accounts give departments access to exclusive vendors and items, pricing, and shipping, including the popular free 2-day shipping on orders over $49.

More information about benefits, customer service contacts, and account set-up can be found on the:

If your department would like to have an Amazon Business account, have your department Budget Authority submit in writing the request to the Service Center.

**NOTE**  The following items have restrictions on the Amazon Business accounts and you will need to contact the Service Center prior to ordering:

- Digital media downloads such as; Amazon Instant Video content, MP3 music, and Kindle ebooks 
- Digital software downloads 
- Digital and print gift cards (Physical gift cards can be ordered with Business Accounts) 
- Wireless headsets and devices
- Subscriptions including Subscribe & Save
- AmazonFresh

Hotels– SOU has contracts with several hotels around the state. These contract provide specific room rates depending on the time of year. 

  • Ashland Hills Hotel
  • Lithia Springs Hotel
  • Oxford Suites Portland

Others- SOU has been contacted by various vendors wanting to do business with our departments.  Below, find a list of vendors by category that SOU does not currently have contracts with but are interested in further business opportunities.

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Vendor Issues and Billing Questions

If your department has problems with a vendor such as billing questions or issues with products, please contact your Service Center Purchasing and Contracting Specialist. We can help you straighten out billing issues such as improperly applied payments, missing payments or invoices, and disputed payments. We can also assist you with the returns of goods, disputes over product defects and any other vendor related questions.

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