SOU Social Distancing Guidelines
There is currently no vaccine to prevent COVID-19 infection. The best way to prevent infection is to avoid exposure to the virus.
SOU recommends that members of its community and visitors to campus follow guidelines developed by the U.S. Centers for Disease Control and Prevention (CDC) for preventing the spread of respiratory viruses in general:
- Face coverings should be worn in all settings in which people cannot maintain six feet of physical distancing.
- Wash your hands often with soap and water for at least 20 seconds. Use an alcohol-based hand sanitizer that contains at least 60 percent alcohol if soap and water are not available.
- Avoid touching your eyes, nose, and mouth with unwashed hands.
- Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
Please do not come to campus if you are feeling sick, are displaying symptoms of COVID19, or have been in contact with someone who has tested positive for COVID19. We thank you for your continued support.
SOU maintains an active list of Retainer Vendors through our yearly Retainer Program. Vendors who are on retainer can be used without a PSC or other contract for services under $25,000. Retainer vendors can be used by any department on campus. Please see the list below for vendors who are on retainer for the current fiscal year and their contact information. If there is a vendor who is not on this list that your department uses regularly, please contact Contracting@sou.edu. We can work with the vendor to get them on retainer for the next fiscal year.
Service jobs over $25,000 or Capital Construction related services fall outside of the Retainer Program and must be contracted separately. Please contact Contracting
SOU maintains direct bill relationships with many local and non-local vendors.
Below is list of hotels, with whom SOU has direct bill relationships, for most of them. SOU employees can make business related reservations with these hotels and have them directly billed to SOU. The employee should have Budget Authority approval and a valid index code prior to making a reservation.
Non Travel Options
Below is a list of local vendors who have current direct bill accounts with SOU. SOU employees can make business related purchases at any of these vendors and have them billed to SOU. Employees should have Budget Authority approval and a valid index code prior to the purchase of goods.
Please contact the Purchasing@sou.edu if you would like to set up a direct bill account with a vendor not listed here.
SOU, along with the State of Oregon, has negotiated contracts with several vendors for special pricing on a variety of items. These contracts provide SOU with special low pricing that can’t be found elsewhere.
SOU has a contract with Enterprise for special rates. These rates are far below market rates for rental cars. This contract also allows bookings to be direct billed to SOU with the use of an valid index code and Budget Authority approval. SOU employees can books vehicles for business purposes through this account, provided the driver is Drivers Cleared and Van Certificated if applicable. Please note that 15 passenger vans cannot be rented for SOU business purposes.
Please contact your Support Specialist for additional information to create bookings.
SOU has a contract with Office Depot for special rates on a variety of office, break room, custodial, and tech supplies. This contract pricing provides a significant saving over non-contract vendors such as Amazon or Costco. We encourage all our departments to take advantage of this pricing as it provides a significant savings to the institution.
These supplies can be purchased through our unique Office Depot website. If you would like assistance in making a purchase, or have your own Office Depot account set up, please contact Purchasing@sou.edu
SOU has a contract with Staples for special rates on a variety of office, break room, custodial, and tech supplies. This contract pricing provides a significant saving over non-contract vendors such as Amazon or Costco. We encourage all our departments to take advantage of this pricing as it provides a significant savings to the institution.
These supplies can be purchased through our unique Staples website. If you would like assistance in making a purchase, or have your own Office Depot account set up, please contact Purchasing@sou.edu
SOU has partnered with Amazon to provide departments the ability to order from Amazon. These free Amazon Business accounts give departments access to exclusive vendors and items, pricing, and shipping, including the popular free 2-day shipping on qualified items.
Amazon Business accounts are the official means by which departments and staff can utilize SOU procurement cards to make purchases from Amazon (departmental procurement cards may not be used on personal Amazon accounts to make purchases).
More information about benefits, customer service contacts, and account set-up can be found on the:
If your department would like to have an Amazon Business account set up for you, please have your department Budget Authority submit the request to Purchasing@sou.edu. The Budget Authority will need to include the last four digits of the card number and the name of the card in this request.
**NOTE** The following items have restrictions on the Amazon Business accounts and you will need to contact the Service Center prior to ordering:
- Digital media downloads such as; Amazon Instant Video content, MP3 music, and Kindle ebooks
- Digital software downloads
- Digital and print gift cards (Physical gift cards can be ordered with Business Accounts)
- Wireless headsets and devices
- Subscriptions including Subscribe & Save
Hotels– SOU has contracts with several hotels around the state. These contract provide specific room rates depending on the time of year.
- Ashland Hills Hotel
- Lithia Springs Hotel
- Oxford Suites Portland
Others- SOU has been contacted by various vendors wanting to do business with our departments. Below, find a list of vendors by category with whom SOU does not currently have a contract but who are interested in further business opportunities.
If your department has problems with a vendor such as billing questions or issues with products, please contact Purchasing@sou.edu. We can help you straighten out billing issues such as improperly applied payments, missing payments or invoices, and disputed payments. We can also assist you with the returns of goods, disputes over product defects and any other vendor related questions.