In response to a state audit recommendation, Southern Oregon University Departments may wish to honor employees for outstanding achievements, length of service, and/or retirement. It is, however, inappropriate to expend institutional funds for these purposes. Departments may pursue other funding (e.g., SOU Foundation) for such activities.

This policy is more restrictive and has the following implications for SOU employees:

  • This policy prohibits expenditures such as receptions and gifts from SOU funds, with the exception of agency funds (fund codes that begin with a "9") or SOU Foundation funds.
  • For those departments who do not have agency or foundation funds available to them, a collection of private funds may pay for the event/purchase.  Any purchase using private funds must be made outside of the SOU accounting process.
  • The policies regarding meals and refreshments at meetings or retreats remain unchanged.

Questions?  Contact the Service Center.