In response to a state audit recommendation, an update has been made to the OUS Fiscal Policy Manual, and Southern Oregon University must comply.  Departments may wish to honor employees for outstanding achievements, length of service, and retirement. It is, however, inappropriate to expend institutional funds for these purposes. Departments may pursue other funding (e.g., foundation) for such activities.

This policy is more restrictive and has the following implications for SOU employees:

  • This policy prohibits expenditures such as receptions and gifts from SOU funds, with the exception of agency funds (fund codes that begin with a "9") or foundation funds.
  • For those departments who do not have agency or foundation funds available to them, a collection of private funds may pay for the event/purchase.  Any purchase using private funds must be made outside of the SOU accounting process.
  • The policies regarding meals and refreshments at meetings or retreats remain unchanged.


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