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Travel
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Payroll
Accounting
SOU Fiscal Procedures Manual
Bursar & Accounts Receivable
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Contracting
Doing Business With SOU
FIS Processing
Student Financial Information
Business Services Mission & Staff
Business Services Training Page
Business Services Sitemap

Business Services

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  • Forms Library
  • Student Job Opportunity
  • Directions/Map

Home

Four picture montage of Churchill Hall Welcome to Business Services

Business Services Central plans and operates the University’s comprehensive financial programs including financial accounting, analysis, and reporting. Our department provides customer-driven services to students, campus departments, and the SOU community. We ensure the accuracy and integrity of financial and business policies, processes, records, and their transaction systems. 

Business Services supports university compliance with federal and state mandated programs, regulations and policies. We are a collaborative organization that strives to consistently provide effective and efficient service and support.

Related Links:  

SOU Procedures Manual

Southern Oregon University's Policy Repository Admin. & Finance Policies.

Finance and Administration 

Service Center Temporarily housed on the main floor of Susanne Homes Hall, which is located just south of the Hannon Library between the Library and Indiana Street.

Business Services Topics (in alphabetical order):

expand  Business Services - Accounting/Controller's Office

expand  Business Services - Accounting/Controller's Office

  • Accounting
  • Bursar & Accounts Receivable
  • Business Services Mission & Staff
  • Contracting
  • Doing Business with SOU
  • Financial Information System
  • Payroll
  • Printing & Copy Services
  • Purchasing
  • Risk Management & SOU Insurance Coverage
  • Student Financial Information
  • Training (contact: fis-training@sou.edu)
  • Travel

 

Finance and Administration

Reporting Financial Irregularities:  All employees of the Southern Oregon University are encouraged to report known or suspected criminal, unethical, or wasteful financial activities to Ethics Point.  Financial concerns can be reported by using the Fraud Hotline by Ethics Point or calling 1-855-375-6776.  Refer also to the SOU Internal Auditor.  

Forms Library

The Business Services Forms Library gives you a centralized location to access all the forms you need related to our department's major functional areas (Travel, Purchasing, Accounting, Payroll, etc.). Forms are indexed as much as possible by functional area. New and revised forms will be posted here as they become available.  The link to campus internal forms (Employees; Students and Other) is on the Information Technology site: https://inside.sou.edu/it/it-forms.html

Link to Information Technology Campus Forms

If you need to find out more about an area or procedure, clicking the "Home" link under the appropriate heading will take you to that section's webpage. Each area's web page will contain an overview, contact information, and procedural information or links to related policies and procedures. 

If you have any questions, please don't hesitate to contact Business Services.

expand  Accounting

expand  Accounting



Accounting Home

  • SOU Tax Exemption Letter
  • SOU Employer Tax Identification Number - IRS (TIN) Notice
  • Federal W-9 Request SOU TIN   (A/R or for Vendor paying SOU)
  • Activity Codes for Transfer Transactions
  • YE Student ReferraL Form at close of fiscal year
expand  Bursar & Accounts Receivable

expand  Bursar & Accounts Receivable

Student Leadership Monthly Stipend Award

expand  FIS Access

expand  FIS Access



FIS Home

  • FIS Banner Request Form

expand  Payroll Services Dept

expand  Payroll Services Dept



Payroll Home

  • Time Sheets
  • Direct-Deposit - Enrollment/Cancellation
  • 2021 IRS Form W-4 - Employee Federal Withholding
  • 2021 Oregon Form W-4 Employee State Withholding 
  • 2021 SOU Oregon State Exemption Form- Employee Request for Exemption from Oregon State Income Tax
  • Form I-9 - Employee Eligibility Verification (U.S. Citizenship & Immigration Services form)
  • Employee Personal Data Form
  • Student Employee Data Form
  • Payroll Advance Request Form
  • Use of Sick Leave Form

expand  Printing & Copy Services

expand  Printing & Copy Services



Print and Copy Home

  • SOU Printing & Copy Services Work Order
  • SOU Printing & Copy Services Work Order - Paper Only

expand  Purchasing

expand  Purchasing



Purchasing Home

  • Personal Reimbursement Request Form
  • Direct Deposit Enrollment/Cancellation Form
  • Purchase of Meal or Refreshment Form
  • Purchase Order Form
  • Personal/Professional Services: Contract Guidelines
    • Personal/Professional Services: Short Form Contract  (form being revised 4/1/20)
    • Personal/Professional Services: Long Form Contract  (form being revised 4/1/20)
      Go to Contract Request Form to request a contract 
  • Sole Source Request Form (.docx)
  • Federal W-9 Request SOU TIN (A/R or for Vendor paying SOU)
  • Federal W-9 Request New Vendor or Contractor TIN (A/P or for SOU paying Vendor)
  • Moving Expense Reimbursement Request 2019 Form (.xlsx)
  • Department Purchasing Card - Application and Agreement (formerly "Addendum" form)
  • Request for Increase to Purchasing Card Limits (For temporary increase to P-Card limits)
  • Request to Use Off-Campus Food or Food Service (to Aladdin)

          Link to Information Technology Campus Forms)

expand  Risk Management

expand  Risk Management



Risk Management Home

  • Personal Property Loan Agreement
  • Agreement to Allow Off-Campus (or Extended) Use of University Property
  • Conditions of Volunteer Service Form

expand  Travel

expand  Travel



Travel Home

  • Airfare Reimbursement Form
  • Local Travel Mileage Expense Reimbursement - Guidelines and Instructions
    • Form for Mileage 2022 Requests [always <= 100 miles]
  • Travel Expense Reimbursement-Advance 2022 Form
  • Student Club-Travel Expense Reimbursement 2022 Form
  • Employee Housing Temporary Job Assignment Form
  • U.S. Bank Travel Corporate Card Application Form
  • Travel Exception Form
  • International Travel Pre-Approval Form
  • SOU Travel Pre-Approval Form (for SOU Essential Travel - signatures required)
  • Driver Clearance
  • Moving Expense Reimbursement Request Form (.xlsx)

expand  Athletics Travel

expand  Athletics Travel



Athletics Travel Home

  • Cash Advance Form - Team Travel
  • Meal Money Form - Team Travel
  • Travel Expense Form - Program Card
  • Hosting Meals & Lodging Form - Program Card
  • Lost Receipt Affidavit - Program Card

Student Job Opportunity

Are you looking for work on campus?  Student employees are an important part of enhancing the work place and our goal is to provide learning opportunities in a business setting that complement the academic side of the university experience.  Business Services looks for student workers to assist on accounting projects, filing and processing of documents, web tech support, and print and copy services.   

The Fall SOU Campus Job Fair provides an opportunity to meet Business Services staff and learn of job openings for both work study and non-work study applicants.  Student jobs are set up on a defined schedule but the intent is to be flexible around academic demands.  To apply, you may post your resume to Career Connections in your department area of interest and the supervisor will receive notice that you have applied.  If you have questions about the position, you may email the hiring contact provided on the Business Services Student Job Description (below). 

Career Connections - Student Jobs

Career Connections Website (link) - Post Resume to area of interest

Business Services 

Student Job Descriptions (pdf)
                               Accounting
                               Bursar
                               Payroll
                               Web Tech
                               Print & Copy Services

Directions/Map

Southern Oregon University
1250 Siskiyou Blvd.
Business Services, Churchill Hall
Room 151
Ashland, OR 97520

541-552-6631 (General questions)

541-552-6573 (FAX)

 

Churchill Hall - Siskiyou Entrance

 

Map:

Churchill Hall Aerial View Map

 

 

 

 

 

 

 

           

 

 

 

 

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1250 Siskiyou Blvd
Ashland, OR 97520
 (541) 552-7672
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