Payroll Services
Payroll Services Department
Announcement
Payroll Services
The Payroll Services Department functions as part of the broader Business Services Administrative Support Unit for the University. Payroll Services is responsible for handling all aspects of payroll processing for the campus, ensuring the accuracy of all compensation, deductions, benefits, the fundamental application of the collective bargaining agreements; and complying with all State and Federal regulations. The Payroll Services Department supports institutional goals by providing consultative services to administrators, supervisors, classified employees, faculty, and student employees.
Thank you for your attention to these updates so we can better serve you:
TRANSITION to Workday Payroll System effective 1/1/2024
Refer to: "Core Information System Replacement" (CISR) Website for guidelines, current details about training on how to enter time, absences, leaves; and glossary.
Workday Time & Attendence Training: https://sou.edu/cisr/training
PAYROLL SERVICES
All documents for payroll may be dropped into the Payroll Secure Inbox (see left side navigation link on this page).
If you need to speak with payroll office staff and/or deliver documents to Payroll Services, you may do so during window hours or by appointment. Payroll Services office will close to observe Holidays.
Payroll Office Contacts: https://inside.sou.edu/bus-serv/staff.html
OTHER RELATED WEBSITES
Direct Deposit
Direct Deposit
Direct Deposit is the process by which the University deposits your paycheck directly into your checking account or savings account on pay day. There are many benefits to using of Direct Deposit, including:
- Security: Direct Deposit automatically deposits your monthly pay into the account(s) of your choice on pay day.
- Speed: Funds are instantly available in your account on last business day of the month.
- Simplicity: Deposit is made electronically for confidentiality and immediate paperless pay out.
Enroll In (New) or Update Direct Deposit Elections
Make Changes to Direct Deposit Elections:
1: Cancel existing Direct Deposit
2. Update Direct Deposit to a new instituion
Payroll Due Dates & Deadlines
Pay Day
All employees are paid monthly on the last business day of the month. This includes students, faculty and staff. See Pay Group deadlines noted below for time entry and approver deadlines.
Payroll On-Cycle Processing:
Pay Period and Timelines Table (pdf)
Paper Timesheets
Understanding Your Leave Balances-Self Service
Pay Groups:
Pay Group Types Chart
Pay Group 13-12th Non-Exempt
- Classified Non-Exempt Temporary Employees
- Classified Non-Exempt Temporary Hourly Employees
- Student Non-Exempt Hourly Employees
- Unclassified Non-Exempt Hourly Employees (Fixed Term Contracts)
Deadline: Employee submits Hours Worked by 11:59pm by the 1st business day after the12th of the month.
Supervisor approves by 11:59pm by the 5th business day after the 12th of the month.
Pay Period: 13th through the 12th of the following month (paid last business day of month)
Pay Group 16-15th Non-Exempt Classified
- Classified Non-Exempt Hourly Employees
Deadline: Employee submits Hours Worked by 11:59pm by the 2nd business day after the15th of the month.
Supervisor approves by 11:59pm by the 5th business day after the 15th of the month.
Pay Period: 13th through the 12th of the following month (paid last business day of month)
Pay Group Monthly 1-31st
- Faculty Salaried Exempt Employees (Reporting Leave taken only)
- Unclassified Salaried Exempt Employees (Reporting Leave taken only)
- Classified Salaried Non-Exempt Support Staff (Reporting Hours Worked)
Deadline: Employee submits by 11:59pm by the 3rd business day of the following month. Supervisor approves by 11:59pm by the 7th business day of the following month.
Pay Period: 1st through the end of the month (paid last business day of month)
Payroll Off-Cycle Processing:
Manual Checks
Off-cycle manual checks are typically available every-other Tuesday afternoon.
When we receive paperwork reequesting a manual check after the payroll processing deadline, we may process an off-cycle check using the following guideline: BOLI guideline ORS 652.120(5): "When the underpayment represents less than five percent of the employee’s gross wages, the amount may be paid on the next regular payday. If the underpayment represents more than five percent of the employee’s gross wages, the amount will be paid to the employee within three business days."
Payroll Advance
Payroll Advance Request/Form
Payroll Advance Policy
Due Dates for Other Documents:
Documents need to be in to Payroll Services before 10th of month to process in the current month payroll. Payroll opens mid-month and the entries need to be in the payroll batch to process in current month's on-cycle payroll.
- Approved Irregular Employment Agreements (IEA)
- Approved Status Change Forms
Deadline: Final approved paperwork is to be submitted to Payroll Services by the 10th business day of the month to be paid.
Time & Attendance Guidelines
Time & Attendance Guidelines
Payroll Procedures for campus staff to reference
Alphabetical Order:
- Approver audit for completeness of time entry for hours worked
- Payroll Disbursement Overview
- Self-Service Update Addresses and Phones
By Category Order:
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