Summary of Travel Reimbursement Rates based on Per Diem

It is the policy of SOU to reimburse employees for expenses incurred while traveling on official University business.   Such reimbursements are subject to statutes, agreements/contracts, policies, procedures and budget availability.  Travel per diem rates are typically recommended annually by SOU, on or about January 1st.    If there are changes to the rates being recommended, prior year rates remain in effect until SOU Cabinet reviews recommendation and approves changes in SOU rates.  At that time, new rates will be updated to this website and will be effective as of SOU approval date.   

Standard as of March 1, 2022

In-State Travel Reimbursement Rates

Lodging

Meals  & Incidental Expenses  

High-Cost Cities:  None, except as noted*

 

 

Low-Cost Cities: All Oregon Cities outside of Portland Metro

Lodging Maximum Allowable 
$198.00

(SOU Requires Receipt)

$59.00 Per Diem
B=$14.50; L=$14.50; D=$30.00

Conferences or Travel inside Portland Metropolitan Area

 *Exception: 
Lodging at Actual and Reasonable Cost

(Lodging Receipts Required)

$69.00 Per Diem
B=$17.00; L=$17.00; D=$35.00

Click here for guidelines on Meals, Lodging, and Incidental Expenses .

 

Out-of-State Travel Reimbursement Rates

Lodging

 

Meals & Incidental Expenses

High-Cost Cities (see List)

 

Maximum Allowable
$297.00
(SOU Requires Receipt)

$69.00 Per Diem
B=$17.00; L=$17.00; D=$35
Low-Cost Cities Lodging Maximum Allowable
$198.00
(SOU Requires Receipt)		 $59.00 Per Diem
B=$14.50; L=$14.50 D=$30.00
Conferences  Exception:  Lodging at Actual and Reasonable Cost
(Lodging Receipts Required) 		 Deductions required for meals provided.
 Foreign [Written Pre-Approval Form]

Conference: Lodging at actual an reasonable cost.
(Lodging Receipts Required). 

 Use Foreign per diem Rate which includes lodging tax.   Deductions required for meals provided.
Outside of Continental United States (link) Check the Maximum Per Diem rates Outside the Continental United States on the Department of Defense website. Rates and information. Check the Maximum per diem rates Outside the Continental United States on the Department of Defense website. Rates and information.
Non-Commercial Lodging Per diem is $25.00 per night  

 The University President has option of establishing rates at a lower amount.

Note(s):
1-Follow Department Policy Guidelines for travel pre-approval procedures.
2-Non-Commercial Lodging Per Diem is $25 per night for reimbursement of overnight stay that does not take place in a commercial lodging establishment and results in economic benefit for the university.
3-Conference Lodging in Portland and out of State are paid at Actual and Reasonable Costs (Lodging Receipts required).  Deductions required for meals provided.
4-Lodging Rates exclude Lodging Tax and that is reimbursed as a Miscellaneous expense.  Refer to Other Travel Expense for details.
5-Incidental expenses are combined with meals into a single rate and include, but are not limited to, expenses for laundry, cleaning or pressing of clothing, fees and gratuities for services (such as baggage handlers).
6-Miscellaneous expenses must be itemized.  Commercial ground transportation requires receipts if over $75 per item; all other misc. expenses require receipts if over $25 per item.

 

Private Car Mileage 

SOU Mileage Rates in effect 01/01/2022 - Reimburse at $.5850 cents per mile (Click here for mileage chart)  

  • 100 miles or more: $47.50 p/day plus $0.1100 p/mile, but not to exceed $0.5850 mile rate below.

    (Note: excludes travel to Deer Creek Ranch or Crater Lake Natl. Park, eff. 1/1/2010)

  • Less than 100 miles: $0.5850 per mile.

*SOU Alternative Rate: 
The $0.1850/mile amount is to compensatre for gas purchases; and is connected to the federal rate to the point where the reimbursemnt amount for both calculations yields the same amount for both calculaton at the 100 mile mark. 

 

Travel Office: Service Center - Suzanne Holmes Building, 1250 Siskiyou Blvd. Ashland, Oregon 97520

Operating Hours: 8:00 a.m. to 5:00 p.m. Monday through Friday (541) 552-6700