Overview
The Students Needing an Advising Plan report (FAC_NEED_ADVISING_PLAN) prints a list of students enrolled for a specific term who need an academic advising plan. To run it, you just need to provide the destination printer, enrollment term and next plan due date. You may optionally limit your selection to students with a specific advisor, department, or major. You can also select different sort orders. The report may be run directly from Banner and is available for use by most faculty and staff who access Banner. If you do not have access to the report, please contact our Faculty & Staff Help Desk.
Accessing the Job
You may access the job using Search or the Reports and Jobs menu. When you select the report job, the Process Submissions Control page (GJAPCTL) will display so that you may enter the parameters required to run the job.
Accessing the Job Using the Reports and Jobs Menu
- Log into Banner.
- Click on the Applications icon
on the left navigation bar. - Expand the Banner menu.
- Expand the Reports and Jobs menu.
- Expand the Academic Affairs menu.
- Expand the Academic Departments menu.
- Select Students Needing an Advising Plan (FAC_NEED_ADVISING_PLAN).
Accessing the Job Using Search
- Log into Banner.
- Start typing "students ne" into the Search box on the main Welcome screen.
- This will pull up a list of items that have "Unof" in the name. Select Students Needing an Advising Plan (FAC_NEED_ADVISING_PLAN) from the list.
Running the Job
To run the job, you first need to set up the required parameters. The Process Submissions Control page (GJAPCTL) is used to enter parameters for jobs.
Key Section (Page 1 - Section 1):
The Key Block specifies which job you are running. It will be pre-populated with the Students Needing an Advising Plan report (FAC_NEED_ADVISING_PLAN).
Enter the following information:
Process: Process will be pre-populated. If it is blank or has the wrong job, enter FAC_NEED_ADVISING_PLAN.
Parameter Set: Enter the name for the set of parameters you wish to use if you have saved a set of parameters previously. Otherwise, leave blank.
Click on the Go button to move to the Printer Control section.
Printer Control Section (Page 1 - Section 2):
The Printer Control section allows you to choose which printer to use, the number of lines to print per page, and the time to submit the job.
Enter the following information:
Printer: Enter the printer code for where you want the report to print. Press F9 or click the button with a caption of "..." on the right side of the text box to get a list of valid values. If you do not see your department print queue listed, call our Faculty & Staff Help Desk for assistance. If you would like to review the report online, enter DATABASE in the printer field. If you would like to have the report sent to your personal network drive (p drive), enter SFTP_PDF in the printer field. Do NOT use EMAIL for the printer as it is not a secure option for reports.
Special Print: Enter LANDSCAPE if field is empty.
Number of Lines: Enter the number of lines per page you wish to print or use the default already entered. Note: If you choose a larger number of lines than will fit on the page, the report will not print properly. We recommend this value is left blank.
Submit Time: Leave the value blank if you wish report to run immediately. If you wish the report job to run at a later time, enter the time in military format (i.e., 23:00 for 11:00 PM).
Use the mouse to click into the Parameter Values section.
Parameter Values Section (Page 1 - Section 3):
The Parameter Values section displays a list of parameters used to create the report. As you cursor through each parameter, help text about the parameter is displayed underneath the list of parameters at the bottom of the Parameter Values section. Click on the Search icon for the Values field to see a list of valid values if one is available.
Enter the following information:
Enrollment Term (Required): Enter the term in which the student must be enrolled. Press F9 or click the button with a caption of "..." on the right side of the text box to get a list of valid values.
Advisor ID (Optional): Enter an advisor ID or % for all.
Department Code (Optional): Enter a department code or % for all. Press F9 or click the button with a caption of "..." on the right side of the text box to get a list of valid values.
Major Code (Optional): Enter a major code or % for all. Press F9 or click the button with a caption of "..." on the right side of the text box to get a list of valid values.
Sort Code (Required): Enter a sort code from the help text or use the default sort order.
Next Plan Due Date (Required): Enter the next plan due date in the format of DD-MON-YYYY. Students with a plan due <= the next plan due date will be included in the report.
Use the mouse or down and up arrow keys to cursor through the records. After entering your parameter values, use the mouse to click into the Submission Section.
Submission Section (Page 1 - Section 4):
The Submission section allows you to save your parameters for future use and to submit the job.
Enter the following information:
Save Parameter Set as: If you wish to save the parameters to use again, check this box.
Name: If you have checked the Save Parameter Set as box, enter a name for the parameter set. If you did not check the Save Parameter Set as box, leave Name blank.
Description: If you have checked the Save Parameter Set as box, enter a description for the parameter set. If you did not check the Save Parameter Set as box, leave Description blank.
Hold/Submit: Select the Submit radio button.
Click on the Save button in the bottom right corner of the page to submit your job. The report should be available within a few minutes.
