Employees of Southern Oregon University (SOU) or qualified family members of SOU employees, who meet requirements listed below are eligible for the employee tuition rate set at 30% of resident, undergraduate tuition, in addition to appropriate fees.  Internal Revenue code section 117 mandates that educational assistance provided to family members of SOU employees enrolled in advanced degree programs or graduate-level classes for credit be reported as taxable income.  The difference between the reduced tuition and the regular graduate tuition will be taxed.  Only one staff member, spouse, domestic partner or dependent may use the staff fee benefit per term or semester.

Retired employees and employees on leave are eligible for employee tuition privileges. Subject to approval by the president, the maximum credit-hour limitation may be waived for retired employees and employees on leave.

No application fee will be required of SOU staff members who are eligible for the staff rate.

Staff rates for online courses are available to employees only with an additional $65/credit hour delivery fee will be assessed for those courses. (Staff rates will not apply to the online MBA program)

Completed forms should be sent to Michele Barlow, in Human Resource Services.

Staff Fee Employee 
  Staff Fees Transfer

Eligibility Requirements

Administrative and Teaching Faculty

  • Employees appointed at least half time (.50 FTE) may enroll for a maximum of twelve credit hours per term at the employee tuition rate. Credits over the 12-credit maximum are charged at the instructional rate.
  • Employees must have a 9-month, 10-month, or 12-month contract. 
  • For further information, see the Reduced Tuition Policies.

Classified Employees/Unclassified Professionals

  • Temporary classified employees and graduate assistants and other student employees are ineligible for the employee tuition rate.
  • Classified employees appointed at least half time (.50 FTE) are eligible for employee tuition privileges.
  • A maximum of 12 credit hours per term may be taken at the employee tuition rate. More than 12 credits are charged at the instructional rate. The number of credit hours allowed during the work day shall be determined by the employee's supervisor and approved by the department head, taking into account the work load and staffing requirements of the department.
  • A make-up schedule must be negotiated and approved by the immediate supervisor and department head for classes attended during working hours. Overtime is not accrued as a result of make-up time.  Mandatory enrollment fees include, but are not limited to, resource, health service, building, incidental, technology, and course fees will apply.
  • For further information, see the Reduced Tuition Policies.

Staff Rate Exclusions

Excluded courses at Southern Oregon University:

  • Online courses, except for SOU employees (Online MBA program is excluded)
  • Self-support courses
  • Contract or sponsored courses
  • High school/college programs
  • Study abroad programs: Global Student Teaching, IE3 Global Internships, OUS, NCSA/AHA International.

Self-support and contract courses can be identified by filtering the Session Code in the Advance Search function for Look Up Classes feature on the Student SISWeb link of inside.sou.edu. These courses also have an attribute that indicates the course is not eligible for discounted tuition.

To view a list of exclusions on other campuses, please visit their websites:

osu tag 1 uo pdx
eou oit western

Transfer of Staff Fee Privileges

The Southern Oregon University Staff Fee Privileges program has been expanded to permit transfer of staff fee privileges to one qualified family member per term (spouse, domestic partner, or dependent child). The approved plan permits an employee to transfer up to twelve credit hours to one family member per term. Online courses are excluded from transfer of staff fee.  This policy will be administered by Human Resource Services under the guidelines set forth; under the Oregon Administrative Rule (OAR) 580-022-0031. For further information, please see the Reduced Tuition Policies.

Due Dates and Fees Assessed

Staff Tuition Deadlines and Fee Information  
  Application Due Dates Payment Due Dates
  Employees  Transfer of Benefits (To avoid late payment fees, minimum amount due by the following dates)
Fall 2017 Wednesday, September 20, 2017 Monday, September 11, 2017 Friday, October 6, 2017
Winter 2018 Wednesday, January 3, 2018 Tuesday, December 26, 2017 Friday, January 12, 2018
Spring 2018 Wednesday, March 28, 2018 Monday, March 19, 2018 Friday, April 6, 2018
Summer 2018 Wednesday, June 13, 2018 Monday, June 4, 2018  

Fee Staff Member Family Member
Audit Fees    
Building Fees   Yes
Course Fees Yes Yes
Health Service Fees   Yes
Recreation Center Fees No Yes
Incidental Fees   Yes
Late Payment Fees Yes Yes
Interest Yes Yes
Instructional Tuition 30% of resident undergraduate tuition (maximum of 12 credits)
Online Delivery Fee $65/credit hour for online courses (SOU employees only) Not eligible

Please note - a $300 Matriculation fee applies to all newly admitted, degree seeking students.

Financial Aid

Financial Aid students utilizing staff fees must see a financial aid advisor. Students receiving financial aid and utilizing the staff fee privileges who completely withdraw from courses may be required to repay some or all of Title IV funds.

Contact Information

Questions and concerns about eligibility should be directed to:

Michele Barlow
Southern Oregon University
Human Resource Services, Churchill Hall

Questions and concerns about staff rate fees should be directed to:

Brett Kinsey
Information Technology Consultant
Southern Oregon University
Enrollment Services, Britt Hall