SOU Pandemic Resumption of Activities Plan and Requirements - Effective June 15, 2020
As part of its gradual reopening and in an effort to comply with contact and tracing requirements, all SOU active employees, students, volunteers, and affiliates who are scheduled to work must complete the SOU Daily Self Health Check Questionnaire regardless of work location (approximately 15 seconds). Those in need of a thermometer may inquire with Human Resources (Churchill Hall-Room 159, hrs@sou.edu; 541-552-8553).
Face coverings are required in shared or common spaces, at all campus activities, and outdoors when social distancing cannot be maintained until there is a reliable treatment or vaccine. Although employees are encouraged to provide their own face coverings, the university has a limited supply available for those who are unable to make or buy their own. Face coverings can be obtained, without charge, at the following locations:
- Human Resources (Churchill Hall, Room 159)
- Student Health and Wellness Center (560 Indiana Street)
- Information Technology (Computing Services, Help Desk)
- Facilities, Management and Planning (351 Walker Street)
Benefits | Telecommuting | Employment Actions | Federal and State Leave Laws | Performance Appraisals | Recruitment | Separations/Terminations | Worker's Compensation Time Sheets |
For information regarding different types of appointments, please refer to the Appointment Types PDF.
Benefits Forms
- PEBB Health Insurance Forms
- PERS Tier 1 and Tier 2 Retirement Forms
- PERS/OPSRP Retirement Forms
- PERS IAP Redirect Voluntary Employee Contribution Election Instructions
- ORP Retirement Forms
- Tax-Deferred Investment (TDI) 403(b) Forms
- Oregon Savings Growth Plan (OSGP) 457 Retirement Forms
Telecommuting
- COVID-19 Temporary Telecommuting Agreement
- Telecommuting Personal Computer Support Services Waiver
- Telecommuting Off-Campus Use of University Property
Employment Actions
- Classified Temporary Support Staff Appointment and Extension Request (PDF)
- Employee Personal Data Form (PDF)
- Affiliate Status Form (PDF)
- Employee Name Change
- Flexible Work Schedule Agreement - Digital Form
- Notification of Absence from Campus (PDF)
- Outside Activity Disclosure Form (Word)
- Classified Employee Annual Vacation Cash-Out Request Form (PDF)
- Status Change Form (PDF)
- Temporary Unclassified Appointment Request (PDF)
- Voluntary Self-Identification of Disability
- Voluntary Self-Identification of Veterans
- Oregon Public Universities Benefits/Accrual Verification Form
Federal and State Leave Laws
- Certification of Health Care Provider Form(PDF)
- Workplace Accommodations Notice
- Accommodation Request Form (PDF)
- DOL Employee Rights Poster (PDF)
- Equal Employment Opportunity is the Law Poster (PDF)
- FMLA/OFLA Information Sheet FMLA/OFLA Information Sheet (PDF)
- OFLA Poster (PDF)
- FMLA/OFLA Eligibility Flow Chart (PDF)
- Request for Leave of Absence FMLA/OFLA (PDF)
- Victims of Certain Crimes Leave Request (PDF)
- Domestic Violence, Harassment, Sexual Assault or Stalking Protections Poster (PDF)
- Uniformed Services Employment and Reemployment Rights Act (USERRA) Poster
- SEIU Hardship Donation Request form
- SEIU Hardship Donation (Donor) Form
- Unclassified/Faculty Hardship Donation Request Form
- Unclassified/Faculty Hardship Donation (Donor) Form
Performance Appraisals
Guidelines/Instructions:
- Assessing Your Current Feedback Skills (PDF)
- A Question and Answer Guide to Giving and Receiving Feedback (PDF)
- How to locate Position Descriptions in PeopleAdmin (PDF)
- PeopleAdmin Position Description Certification Instructions for Supervisors (Word)
- PeopleAdmin Position Description Certification Instructions for Employees (Word)
Forms:
- Performance Appraisal (Word)
- Performance Tracking Record (PDF)
- Self Assessment Questionnaire (Word)
For IT Positions:
- Classified IT Performance Appraisal (Word)
- Employee Guide for the Performance Appraisal Process of Classified IT Positions (PDF)
- Performance Appraisal Instructions for Supervisors of Classified IT Positions (PDF)
For Faculty Positions:
- Memorandum - Evaluation of Faculty
- Summary - Faculty Appointment Types and Evaluations Required
- Report of Annual Evaluation - Renewable Faculty
- Report of Annual Evaluation - Non-Renewable ("Yearlong") Faculty
- Report of Evaluation - Term-By-Term Faculty
- Colleague Evaluation Report
Recruitment
Separations/Terminations
- Resignation/Transfer Form (PDF)
- Separation Form (PDF)
Worker's Compensation
- Workers Compensation Incident Report Form(PDF)
- Workers Compensation SAIF 801 Form (PDF)
- Work-Related Injury/Illness Procedure (PDF)
- Work Status Update form (PDF)
- OSHA Poster (PDF)