Hiring Students
Step 1. Build a job description using the Guide for Writing a Position Description template (approximately 30 minutes) and align the duties and responsibilities to a corresponding wage rate.
Step 2. Complete the 2021-2022 Student Employment Appointment Questionnaire or the 2022-2023 Student Employment Appointment Questionnaire (not both) - will need to insert details from the position description (approximately 15 minutes). **A new Student Employment Appointment Questionnaire is required for each job posting.**
Step 3. Within two business days, the Office Career Connections will post the job in RaiderJOBS (Handshake). Next, create a Handshake account (InsideSOU.edu, Online Services) to access, review, and screen submitted applicant materials. Interview qualified applicants by asking the same set of questions. Select the most qualified candidate and confirm references and background screening as appropriate. Offer the job. Update the selected candidate's status in Handshake to "hired." For those applicants no longer being considered for the position, change their status to "declined" and an auto-system generated notification will be emailed to the student.
Step 4. Human Resources/PeopleAdmin sends the "hired status" student an email with a unique link to complete the required employment paperwork (a digital onboarding experience). Once complete, Human Resources/PeopleAdmin sends an email to the supervisor confirming that the student employee is authorized to work. No work can be performed until this step is complete.
Step 5. The supervisor orients the student to the department and position. Assigns work. Verifies hours submitted and approves time monthly through Web Time Entry via InsideSOU.edu.
Midyear Adjustment to Existing Student Employment Positions
It is recognized that some student positions may evolve and require an adjustment during the current fiscal year. Such reasons may include a change in pay index, position type (Federal Work Study to Non-Work Study), and hourly rate or the addition of a timesheet within a department. Supervisors may request these adjustments using the 2021-2022 Student Employment Midyear Change Form.
Next Fiscal Year Existing Student Employee Reappointment
Supervisors seeking to continue employment for their existing student employee (effective on or after June 13, 2021) may now complete the 2022-2023 Student Employment Reappointment Form. Upon submission, an email confirmation will be sent and this is both the supervisor’s and student employee’s certified acknowledgment of the reappointment details.
