Student Employment - For Supervisors

Hiring Students

Step 1. Build a job description using the Guide for Writing a Position Description template (approximately 30 minutes) and align the duties and responsibilities to a corresponding wage rate.

Step 2. Complete the 2022-2023 Student Employment Appointment Questionnaire (not both) - will need to insert details from the position description (approximately 15 minutes). **A new Student Employment Appointment Questionnaire is required for each job posting.**  

Step 3. Within two business days, the Office Career Connections will post the job in RaiderJOBS (Handshake).  Next, create a Handshake account (InsideSOU.edu, Online Services) to access, review, and screen submitted applicant materials.  Interview qualified applicants by asking the same set of questions.  Select the most qualified candidate and confirm references and background screening as appropriate.  Offer the job. Update the selected candidate's status in Handshake to "hired."  For those applicants no longer being considered for the position, change their status to "declined" and an auto-system generated notification will be emailed to the student.

Step 4. Human Resources/PeopleAdmin sends the "hired status" student an email with a unique link to complete the required employment paperwork (a digital onboarding experience).  Once complete, Human Resources/PeopleAdmin sends an email to the supervisor confirming that the student employee is authorized to work.  No work can be performed until this step is complete. 

Step 5. The supervisor orients the student to the department and position. Assigns work. Verifies hours submitted and approves time monthly through Web Time Entry via InsideSOU.edu.

Midyear Adjustment to Existing Student Employment Positions

It is recognized that some student positions may evolve or require an adjustment during the current fiscal year.  Supervisors may request changes to the following by using the 2022-2023 Student Employment Midyear Change Form:

• Early Separation/Resignation
• Hourly Rate Increase
• Supervisor Change
• Pay Index Change
• Change From Non-Work Study to Federal Work Study (Same Position)
• Change From Federal Work Study to Non-Work Study (Same Position)
• Change from NWS/FWS to PEAK (Same Position)
• Requesting Additional Timesheet(s) (Same Department Only)
• Student Term-by-Term Grader