Student Employment - For Supervisors

Quick Links
Supervisor FAQs	2023-2024 Student Employment Reappointment Form
Guide for Writing a Position Description	2022-2023 Student Employment Appointment Questionnaire
Wage Setting Guide for Student Jobs	2022-2023 Student Employment Midyear Change Form
RaiderJOBS (Handshake)	Student Employee Handbook

Hiring Students

Step 1. Build a job description using the Guide for Writing a Position Description template (approximately 30 minutes) and align the duties and responsibilities to a corresponding wage rate.

Step 2. Complete the 2022-2023 Student Employment Appointment Questionnaire or the 2023-2024 Student Employment Appointment Questionnaire (not both) - will need to insert details from the position description (approximately 15 minutes). **A new Student Employment Appointment Questionnaire is required for each job posting.**

Step 3. Within three business days, Human Resources will post the job in RaiderJOBS (Handshake). Next, the supervisor needs to create a Handshake account (InsideSOU.edu, Online Services) to access, review, and screen submitted applicant materials. Then interview qualified applicants by asking the same set of questions. Select the most qualified candidate and confirm references and background screening as appropriate. Offer the job. Update the selected candidate's status in Handshake to "hired." For those applicants no longer being considered for the position, change their status to "declined" and an auto-system generated notification will be emailed to the student.

Step 4. Human Resources/PeopleAdmin sends the "hired status" student an email with a unique link to complete the required employment paperwork (a digital onboarding experience). Once complete, Human Resources/PeopleAdmin sends an email to the supervisor confirming that the student employee is authorized to work. No work can be performed until this step is complete.

Step 5. The supervisor orients the student to the department and position. Assigns work. Verifies hours submitted and approves time monthly through Web Time Entry via InsideSOU.edu.

Midyear Adjustment to Existing Student Employment Positions

It is recognized that some student positions may evolve or require an adjustment during the current fiscal year. Supervisors may request changes to the following by using the 2022-2023 Student Employment Midyear Change Form:

Early Separation/Resignation
Hourly Rate Increase
Supervisor Change
Pay Index Change
Change From Non-Work Study to Federal Work Study (Same Position)
Change From Federal Work Study to Non-Work Study (Same Position)
Change from NWS/FWS to PEAK (Same Position)
Requesting Additional Timesheet(s) (Same Department Only)
Student Term-by-Term Grader

Next Fiscal Year Existing Student Employee Reappointment

Supervisors seeking to continue employment for their existing student employee (effective on or after June 13, 2023) must take action by completing the 2023-2024 Student Employment Reappointment Form. Upon submission, an email confirmation will be sent and this is both the supervisor’s and student employee’s certified acknowledgment of the reappointment details.

Due to fiscal year-end Banner processes, reappointed student employees should expect delays in the availability of their July timesheet (June 13 - July 12). Supervisors will need to work together with their student employees to track all hours worked until at which time the July timesheet is built in Web Time Entry (WTE) around early/mid-July.

As a reminder Federal Work-Study for 2022-2023 ends on June 12. If a student wants to utilize Work-Study from the next fiscal year (2023-2024) over the summer (July 1 - September 12), they must be enrolled in at least 6 credits in the summer term and verify the availability of funds through the Financial Aid Department at finaid@sou.edu. The first day a student can utilize Work-Study funds for the next school year (if they are enrolled in fall but not in summer) is September 13.