Student Employment - For Supervisors

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Hiring a Student Employee is easy!

SOU Pandemic Resumption of Activities Plan and Requirements - Effective June 15, 2020

As part of its gradual reopening and in an effort to comply with contact and tracing requirements, all active student employees who are scheduled to work must complete the SOU Daily Self Health Check Questionnaire regardless of work location (approximately 10 seconds). Those in need of a thermometer may inquire with Human Resources (hrs@sou.edu; 541-552-8553).

Face coverings are required in shared or common spaces and at all campus activities until there is a reliable treatment or vaccine. Although student employees are encouraged to provide their own reusable face coverings, the university has a limited supply of cloth masks available for those who are unable to make or buy their own. Masks can be obtained, without charge, at the following locations:

Human Resources (Churchill Hall, Room 159)
Student Health and Wellness Center (560 Indiana Street)
Information Technology (Computing Services, Help Desk)
Facilities, Management and Planning (351 Walker Street)

It is recognized that some student employees may be considered at greater risk of serious illness as a result of the pandemic. To ensure all employee requests are timely reviewed, Human Resources is asking those employees intending to seek reasonable accommodation during SOU’s resumption of activities to complete the SOU COVID-19 Remote Work Accommodation Request Form by July 15.

Quick Links
Supervisor FAQs	Student Employment Appointment Questionnaire
Guide for Writing a Position Description	Student Employment Midyear Change Form
RaiderJOBS (Handshake)	2020-2021 Student Employee Reappointment Form

Hiring Students

Step 1. Build a job description using the Guide for Writing a Position Description template (approximately 30 minutes).

Step 2. Complete the Student Employment Appointment Questionnaire - will need to insert details from the position description (approximately 15 minutes).

Step 3. Within two business days, the Office Career Connections will post the job in RaiderJOBS (Handshake). Create a Handshake account (InsideSOU.edu, Online Services) to access, review and screen submitted applicant materials. Interview qualified applicants asking the same set of questions. Select the most qualified candidate and offer them the position. Update the selected candidate's status in Handshake to "hired." For those applicants no longer being considered for the position, change their status to "declined" and an auto-system generated notification will be emailed to the student.

Step 4. Human Resources/PeopleAdmin sends the hired student an email with a unique link to complete the required employment paperwork (a digital onboarding experience). Once complete, Human Resources/PeopleAdmin sends an email to the supervisor confirming the student employee is authorized to work. No work can be performed until this step is complete.

Step 5. The supervisor orients the student to the department and position. Assigns work. Verifies hours submitted and approves time monthly through Web Time Entry via InsideSOU.edu.

Midyear Adjustment to Existing Student Employment Positions

It is recognized that some student positions may evolve and require an adjustment during the current fiscal year. Such reasons may include a change in pay index, position type (Federal Work Study to Non-Work Study), and hourly rate or the addition of a timesheet within a department. Supervisors may request these adjustments using the Student Employment Midyear Change Form.

Next Fiscal Year Existing Student Employee Reappointment

Supervisors seeking to continue employment for their existing student employee (effective on or after June 13, 2020) may now complete the 2020-2021 Student Employment Reappointment Form. Upon submission, an email confirmation will be sent and this is both the supervisor’s and student employee’s certified acknowledgment of the reappointment details.