SOU Advanced Southern Credit (ASC)

Fall 2023 Registration will be available in late September.

< We update this webpage for each ASC registration period >

If you need any assistance, please email the Youth Programs office at youthprograms@sou.edu or call 541-552-6452

(DO NOT CALL THE SOU IT DESK )

Registration Information

Registration Instructions and Details

First Time or Returning Students - Follow the link to the online portal to register and pay following steps listed in the tabs at the bottom of this page.

Click here to view our ASC Registration Instructions and Policies.

ASC is 1/4 of the current SOU tuition rate and is exempt from student fees. For 2023-24, the cost is $50 per credit ($200 for a 4-credit course). Maximum 20 credits per registration period.
If your family income qualifies for the Federal Free/Reduced Lunch program,and you have filed the required paperwork with your school, please see important details about the ASC tuition waiver or your district scholarships in the payment instructions below.
Most ASC courses are aligned with two 4-credit SOU courses. This means you will register and pay for credit twice during the school year. This is registration for two different course credits (ie. year-long highschool Precalulus course = MTH111 in the fall, and MTH112 in the winter) When it is time to register for the second section of your credits, your instructor will provide you with the information. Please check with your high school instructor to find out when to register for the second section of credits available for your course.
The Course Reference Number (CRN) and title for your ASC credit is available from your high school instructor. The list is also available in the online registration form under the "Sections" tab. Please note: Only students who are currently taking the listed class from the listed instructor are eligible to register for the credit. Students are responsible to register themselves accurately and by the deadline. There are no refunds beyond the deadline listed in the registration flyer.
If you select a class that has lab credits, you must also select that lab from the "Labs" tab.
We will complete your registration after you submit your registration form with full payment (or scholarship/waiver rate confirmation from your school).
If you have a partial or full scholarship from your school or other organization, you will select "Scholarship" on the "Payment" tab and name the organization we will contact for payment. For partial scholarships and waiver use, once we confirm your scholarship/waiver eligibility, we will follow up with you at the email address listed in your profile to request payment for any remaining balance due. This balance due will come with a deadline that must be honored or we will have to cancel your registration.
Please note we are unable to offer retroactive registration for past terms or school years. You may only register for a class within the designated registration period for that section of credits. Only students currently taking the listed class with the listed instructor are elgible to register for the credit.

First Time Students

Student selects "Create New User Account". Please use a personal (not school) email address that you check with regularity, and choose a password that you'll remember for the future.
Select "Register for Advanced Southern Credit"
The system will prompt you with "NEXT" button at the bottom right of each page to navigate through the form. You will start with entering your high school. As you progress, you will enter your current ASC course(s). If you select a course that has a lab section attached, an additional tab will appear with the related lab that you must select for it to be added to your "cart".
You will be prompted to enter student profile information. That includes financial, guardian, and demographic information. All demographic and financial questions include "prefer not to answer" as an answer option, and information is only used for the purposes of this program and kept private.
The final step is to review your registration for accuracy, sign the consent form, and pay online with a Visa or Mastercard. If you have a scholarship, you'll be able to enter that information on the Payment tab and submit form with no payment. If you need to pay using cash or check, please save your form and contact our office 541-552-6452 for assistance.
If you ever need to login again later to the account you created, just click the "Account Login" box on the login screen.

Returning Students

If you have previously registered for ASC credits, you already have a profile and password. You will click the "Account Login" button on the login screen. Please contact us if you have issues logging in. Once you are logged in, the system will take you to the ASC registration page.

Tuition

ASC students receive a significant tuition reduction for these SOU credits. The tuition for an ASC course is 1/4 of the cost of regular tuition and is exempt from student fees. The 2023-24 rate currently $50 per credit hour ($200 for a 4 credit class).

Considering that a 2022-23 state-funded tuition can be over $1,300 per 4-credit class, ASC offers substantial opportunity for savings!

Waiver Eligibility/Reduced Tuition

Available to Income-Qualifying students whose credits are not being paid for by other scholarships:

Students (not attending Medford School District) whose family meets the Income Guidelines for the Federal Free and Reduced Meals Program (see chart below) and who have submitted the appropriate paperwork with their school may register online for ONE course per term (including a lab section if applicable) at the further discounted rate of $50 total.

SOU will contact your school to confirm your eligibility before we register you. So, if you haven't already filed the appropriate paperwork with your school, please do so before registering. If you are taking multiple ASC courses during one registration period, please submit your waiver class as a separate registration from your other full-rate courses for the term.

You meet the Federal Income Guidelines for free or reduced-price meals if your household income falls at or below the limits on this chart for the 2023-24 School Year.

Federal Guidelines Chart 23 24

Medford SD Scholarship, and Eagle Point SD Scholarship

MEDFORD ASC STUDENTS:

AS OF WINTER 2023, MSD HAS CHANGED THE REQUIREMENTS FOR MSD TO PAY FOR STUDENTS’ ASC TUITION.
This year’s district-wide “free meals” status alone is not enough to qualify you as eligible for the MSD scholarship. You must file the required paperwork (link below) and be approved for MSD to pay for your credits.

MSD Financial Hardship Declaration form https://www.medford.k12.or.us/Page/6903

We must confirm with MSD that you have an approved form on file with them before completing your registration. Anyone not confirmed as having an approved form on file by the time of registration will owe the balance for their ASC credits. Unpaid balances are subject to payment deadlines or your registration will be cancelled.

EAGLE POINT HS ASC STUDENTS:

This year’s district-wide “free meals” status alone is not enough to qualify you as eligible for the EPHS scholarship. You must file the required paperwork (link below) and be approved for EPSHS to pay for your credits.

EPHS ASC Scholarship form: EPHS ASC Scholarship Form

We must confirm with EPHS that you have an approved form on file with them before completing your registration. Anyone not confirmed as having an approved form on file by the time of registration will owe the balance for their ASC credits. Unpaid balances are subject to payment deadlines or your registration will be cancelled.

Dropping a Class

If you need to drop a class, the student must submit a written request by email to our office by the deadline listed on the registration flyer. We strongly reccomend that ASC students only allow A, B, and C grades to be transcripted. ASC grades become part of your permanent college record, so make use of withdrawals if you are struggling in your class(es).

View our FAQ for more detailed information.

Drop Deadlines for 2023-24:


ASC Registration Period	Fall 2023	Winter 2024	Spring 2024
Registration Form Available	Sept 28 - Oct 13	Jan 17- Feb 12	April 3 - 17
Latest drop date for full refund, no grade penalty. No refunds after this date.	Oct 27, 2023	Feb 26, 2024	May 1, 2024
Latest drop date for “WD” on transcript (“Withdrawn”- no effect on GPA)	Dec 4, 2023	Mar 11, 2024	May 30, 2024

Policies and Data Privacy

Tax Information

SOU does not require the disclosure of the student's Social Security Number (SSN) on the Registration Form.

If you wish to claim the tuition you've paid on your taxes, you'll need to receive a 1098-T as outlined in the IRS Code section 6050S. In order to provide you with this form we'll need to collect your student's SSN for reporting qualified tuition. In order to report your student's SSN, the student should complete Part I only of the W-9S tax form by entering the student's name and SSN. This form only needs to be filled out once in the time a student is taking ASC courses. Print and return the W-9S form to SOU Business Services attn: Tina Cripe, 1250 Siskiyou Blvd, Ashland OR 97520. Please note that SOU and/or SOU Youth Programs cannot give tax advice. Please seek the assistance of your tax professional.

Demographic Data Collection

State law requires that SOU provide students the OPTIONAL opportunity to disclose gender identity and sexual orientation information. We are also collecting data on first-generation status, ethnicity, and race for institutional research and statistical purposes. All demographic questions have "prefer not to answer" as an option, and responses we receive from you will be kept completely confidential and subject to FERPA laws.

Student Privacy

Much like HIPPA protects an individual's medical records, the Family Educational Rights and Privacy Act of 1974 (FERPA) provides that student with certain rights with respect to the privacy of their educational records, regardless of the age of the student.

Once a student registers for credit at Southern Oregon University through the ASC Program, the FERPA laws apply to their college records. SOU employees are bound to honor those rights and cannot provide unauthorized persons (including a parent) access to the student’s record such as grades, transcripts, number of credits, classes taken, charges billed, or payments made, unless the student completes and submits a FERPA Release Form to us. Therefore, to keep paperwork and parental frustration to a minimum, we request that all enrolled students take full ownership of all required ASC processes (including registration, ordering transcripts, requesting to drop or withdraw from courses if necessary, and contacting us directly with any questions). We may be extremely limited in assisting you if a parent (instead of the student) contacts us.

About the Program

ASC FAQ

Advanced Southern Credit (ASC) through Southern Oregon University Pre-College Programs offers students the opportunity to begin a university education while still in high school, without traveling to a university campus. Students take SOU-approved classes offered at their high school and earn credits for that coursework at a significant savings compared to regular tuition rates. Students complete classes on site at their high school and get a "jump start" on accumlating credits toward their future degree.

Have questions about ASC?